Finance Officer Job Description
Location : The British International School of Kuala Lumpur
Job Purpose : The Finance Officer will be responsible to coordinate the school's finance department responsibilities such as accounts receivable, bank reconciliation (AR), etc.
Reporting To : Head of Finance
Accounts Receivable
~ Contribute to the operation and integrity of the departmental accounts receivable system and ensure account receivable functions are delivered effectively and efficiently.
Prepare billings/invoice of fees on timely basis.Assist to verify/reconcile the number of students billed against the admission report to ensure accuracy of billings.Ensure official receipts are processed within the agreed SOPTo follow up with parents on collection. This includes phone calls and emails to parents and monitoring payment clearanceAct as the parents liaison for all queries relating to fees. This includes face to face interaction, phone calls and answering emails.Ensure all receipts are monitored and reflected in the financial system on timely basisAssist to prepare daily collection reports and updated on debt outstandingPerform daily bank reconciliationProcess any refunds to parents. This includes processing of credit notes, ensuring approvals are obtained and filing of documentsConduct regular reviews of policies and procedures to identify issue or provide improvement to current procedures and systems and continually review and update the process of accounts receivable to ensure that it meets Auditor requirement and is achieved with maximum efficiency.Assist with other projects/tasks as needed/assigned~ Bank Reconciliation
Assist to perform daily/monthly Bank reconciliationMatching bank transactions in accounting system.Inspecting on payments that has gone out but not taken up in accounting system.Ensuring receipts are cleared and followed up on.Reply to queries from bank with regards to payments from parents~ Month/Year end close
Ensure timely updates of credit notes and billings.Ensure appropriate record keeping takes place.Ensure effective communication within the finance team on deadlines etcRegular review of policies and procedures.Assist to liaise with auditors~ Take a proactive approach to personal development planning using company toolkits and procedures as appropriate.
Take ownership for personal development and works with supervisor to develop and implement a focused and straightforward Personal Development Plan. Take ownership for requesting feedback from others in a timely fashion. Perform miscellaneous job-related duties as assigned or other duties as deemed necessary by Supervisor~ Qualifications
Minimum Professional Certificate, Bachelor's Degree or its equivalent ~ Experience/Knowledge/Skills
Minimum 1 year working experience in customer relations or credit control. IT literate and able to use MS Office 365 applications proficientlyKnowledge in ERP system will be an added advantageExcellent proficiency in communicating in the English and Mandarin language Excellent time management skills and flexibility in dealing with multi-functional tasks