Job Summary: The HR and Admin Junior Executive will support the HR and Admin Manager in executing daily HR tasks and managing office administration activities. This role includes responsibilities in recruitment, employee engagement, records management, and tenancy management. The ideal candidate will be organized, detail-oriented, and possess strong communication skills.
Key Responsibilities: Assist in the recruitment process, including job postings, screening resumes, and scheduling interviews.Coordinate onboarding activities for new employees, ensuring all necessary paperwork and documentation are completed.Maintain and update employee records and HR databases with accurate information.Assist in organizing training and development sessions for staff.Support the performance appraisal process by coordinating meetings and collecting necessary documentation.Assist in employee engagement activities and events to promote a positive workplace culture.Administration Support: Manage office supplies inventory and place orders when necessary.Assist in organizing and coordinating meetings, conferences, and office events.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Maintain a clean and organized office environment.Tenancy Management: Assist in managing tenancy agreements, renewals, and terminations.Coordinate with tenants regarding maintenance requests and issues.Ensure all tenancy documentation is accurately filed and maintained.Support the HR and Admin Manager in liaising with property management and service providers.General Duties: Provide administrative support to the HR and Admin Manager and other departments as needed.Prepare reports and presentations as required.Ensure compliance with company policies and procedures.Perform other duties and projects as assigned by the HR and Admin Manager.Qualifications: A diploma or degree in Human Resources, Business Administration, or a related field.Previous experience in HR or administrative roles is an advantage.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Strong organizational and multitasking skills.Excellent verbal and written communication skills.Ability to maintain confidentiality and handle sensitive information.Key Competencies: Attention to detailTeam playerProblem-solving skillsProactive and self-motivatedCustomer service orientation