Administrative Assistants (Administration & Office Support)
Full time
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Responsibilities:Reception functions and manages general administrative affairs such as canteen, office equipment, stationery, uniform, etc.
Deal with vendors for hiring of contract workers and related matters such as attendance, invoicing, payment, and feedback on disciplinary issues.
Compile and maintain personnel records by recording employee information.
Data entry and overtime checking before payroll processing.
Download, upload, monitor, and update employees' attendance, overtime, time-off, and leave matters.
Check expense claims and record medical expenses.
Record the formal disciplinary actions taken.
Replenish, distribute, and keep track of stock for stationery and pantry groceries.
Ensure notice boards are well displayed with information and no outdated memos.
Prepare product samples, hampers, or souvenirs for internal or external customers upon request by authorized managers.
Prepare Miscellaneous Delivery Orders (MDO) for finished goods and other outgoing properties for approval from related managers.
Update the telephone contact list, including speed dial, emergency contact, and mobile phone numbers.
Keep track of stock of POSM, catalogues, and replenish stock.
Answer and divert incoming calls to the related person; receive visitors/guests, arrange refreshments and discussion areas, etc.
; receive incoming and record outgoing courier.
Keep and distribute company uniforms.
Report the malfunction or damage of office properties, e.g., toilets, doors, lights, etc., to the Engineering Department for necessary action.
Perform any other job relevant to the position as assigned by the direct or indirect superior.
Requirements:Minimum certificate or diploma and conversant well in English and Bahasa Malaysia.
Preferably with more than one (1) year of working experience.
Telephone skills, i.e., knowledge in receiving and answering incoming calls.
Computer literate, especially in Word, Excel, and PowerPoint.
Good interpersonal skills and a team player.
Your application will include the following questions:
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as an Administration Clerk?
Which of the following languages are you fluent in?
Which of the following Microsoft Office products are you experienced with?
Do you have data entry experience?
Company Overview:
Goodmaid possesses a full range of branded and comprehensive cleaning detergents for household, industrial, and professional products for sanitation and disinfectant for healthcare, personal hygiene, and food industry.
We are actively involved in supplying products and services to various contractors, cleaning service providers, hotels, hospitals, manufacturing plants, and many others.
We also provide contract packaging service (OEM) to other companies for distribution under that company's own brands.
Positioning ourselves as a TOTAL CLEANING SPECIALIST, we promise GOOD QUALITY, BEST VALUE total cleaning solutions to meet international standards and export to more than 60 countries worldwide.#J-18808-Ljbffr