Convene Malaysia Sdn Bhd is looking for Human Resource and Admin. Executive to be part of a multi-awarded and leading software solution provider. The Human Resources and Administration Executive needs to oversee the Human Resource and Admin. responsibilities both in Malaysia and Global entities. The role is pivotal to an organizations ability to run smoothly and without interruption.
Responsibilities The HR & Admin. Executive will manage a full spectrum of HR & Admin. functions and operations including but not limited to:
Onboarding, Offboarding and Record Maintenance Handle administrative functions especially those related to preparation of employment contracts or consultancy agreements, passports, visas and right to work Conduct onboarding and offboarding of staff Update and maintain employee records, information and documents accurately. Ensure new joiners are provided desk space, devices (laptop, desktop, phone, ID (Door Access card), business card and etc. Ensure resigning staff handover all company assets and revoke all system access Payroll Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims and processing for all employees to ensure accurate and timely management of payroll and claims Check overall staff claims based on company / Global compensation and benefits Training and Development Oversee and manage the planning and execution of training programs to develop and retain high-performing talents Ensure there is proper records for all trainings attended by staff Conduct yearly Training Needs Analysis (TNA) Performance Appraisal and Talent Management Ensure probationary and annual performance evaluations are done in a timely manner Manage all aspects of employee relations including grievances/queries, performance and attendance monitoring and report, and discipline Organize event planning, employee engagement events, booking of flight tickets and accommodation etc. Other HR & Admin. Matters Ensure HR & Admin. policies and Standard Operating Procedures are being followed Monitor and purchase stationaries, groceries and any other purchase with attention to budgetary constraints. Ensure security, safety and cleanliness of office space at all time.Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors. Qualifications 3-5 years of relevant experience in Human Resources & Admin. with exposure in handling HR & Admin. functions with an international business environment Ability to effectively work in a multicultural and diverse environment. Experience in managing and facilitating HR activities globally with multitasking abilities Excellent communication, organizational skills and attention to details A self-starter with minimal supervision