JOB SUMMARY Overall responsible in supporting an administrative tasks and activities pertaining to the Human Resources function such as employee benefits, employee training application on HR Information Systems (HRIS – i.e SFront), employee data and filing administration, recruitment activities and all other HR admin related functions.
KEY RESPONSIBILITIES Administer and maintain employee data in the HRIS system to ensure all employee reports generated from the HRIS system and other related processing are current and accurateOrganize and administer employees' personal file to ensure all important and necessary documentations are well kept and filedAttend to employees' query on the Employee Self Service (ESS) applications of the HRIS (i.e SFront) such as leave applications, personal particular update, attendance system, etc. Also to provide briefing and/or training to employees as and when necessaryAdminister resignation records and data from various sources (i.e resignation letter, HRIS systems, emails, etc) to ensure employee resignations are well handled in accordance to the Company's guidelines and processCoordinate and provide timely report and relevant documentations (i.e name list and details, personal file, etc) on any abscondment cases to the IR unit to proceed with necessary legal actionsProcess, prepare relevant documentation and obtain necessary approval for the Employee Awards, employee welfare such as condolence gift and other related employee awards and welfare claimsPrepare and generate monthly HR report (i.e Direct employees working hours, leave and attendance record, direct employees turnover, etc) as well as other related report as and when determined and assigned by SuperiorPOSITION/JOB SPECIFICATIONS Qualification :
Minimum SPM/STPM or Diploma in Business Admin or related field from recognized Higher Institution/School.Skills & knowledge Required :
Computer literacy (i.e Microsoft Applications)Good knowledge in office administrationExperience :
At least 2 - 3 years in administrative related experiences.Good experience in preparing simple analysis and reportPersonal Requirements :
Good communication skills and able to converse good language both English and MalayAble to multi-task and manage stress appropriatelyResult oriented and good planning & organizing