Job Description We are seeking a detail-oriented and organized HR Office Admin to oversee office operations and provide administrative support to our HR department. This dual-role position is vital for maintaining the efficiency of our office environment, ensuring smooth daily operations, and assisting with human resource-related tasks. Work Arrangement: Hybrid (1 Week Once in Office). Key Responsibilities: Office Administration (20%): Manage the office operations, including office supplies, office cleanliness, and maintenance.Organize company files and documents (both physical and digital) and ensure they are updated and accessible.HR Administrative Support (40%): Assist with the recruitment process, including posting job advertisements, scheduling interviews, and maintaining candidate records for local and regional recruitment activities.Help with onboarding and induction of new employees by preparing paperwork, conducting orientations, and ensuring a smooth onboarding process – this includes administering employee movement of group insurance policy.Maintain employee records (physical & cloud storage) and ensure HR files are up-to-date.Support payroll processing by gathering and organizing relevant employee information.Support the finance team on yearly HR Payroll audit request by external auditors.Special Projects (40%) Provide support on directors' affairs as and when needed.Involved in various special projects assigned by top-management of the company (such as: ISO 27001, GDPR, MDEC's sustainability projects).Support in organizing company events, meetings, and team activities, if any.Liaison and coordinator for schedule meetings, appointments, and travel arrangements for staff as needed.RequirementsAt least a Degree in Business Administration, Human Resources or equivalent. Ability to converse in Mandarin due to business operation needs.Proven experience as an Office Administrator, Administrative Assistant, or similar role.Basic knowledge of HR processes and local labor regulations.Proficiency in Microsoft 365 (Word, Excel, PowerPoint) and familiarity with HRIS systems (BRIOHR).Strong organizational and multitasking skills with attention to detail.Excellent communication and interpersonal skills.Ability to maintain confidentiality and handle sensitive information.