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ResponsibilitiesMaintain daily HR and administrative operations.
Responsible for the overall smooth running of office administration matters:
Facilities management.
Monitor pantry and office supplies and make purchase when necessary.
Handle travel arrangements for outstation and visiting colleagues.
Work with couriers to deliver documents or parcels.
Liaise with technicians/vendors to repair/maintain office equipment.Maintain proper filing of HR documents in a confidential manner.
Ensure the accurate and timely processing of internal and external payroll on a monthly basis, including the filing of payroll tax returns, reconciling payroll records, and resolving any discrepancies.
Be the go-to person for all Labuan Labour Law matters.
Liaise with local authorities (e.g.
PERKESO, JTK, LHDN) to ensure compliance with statutory regulations and related issues/compliance.
Responsible for the recruitment and hiring by:
Ensuring that job descriptions are updated before advertising recruitment ads.
Coordinate with candidates and schedule interviews.
Support onboarding for new hires.Tracking staff's probation date and checking with the respective managers on intention and follow up with relevant letters.
Oversee Leave Management system, monitor and track leave applications.
Assist in administering employee benefits and events.
Ensure employee information and HR databases in the system are maintained and updated from time to time.
Prepare HR & Admin letters, forms and training materials.
Attend to all employees' queries pertaining to HR policies & procedures.
Perform other ad-hoc duties as assigned by the superior/management.
RequirementsPossess at least Diploma / Degree in Human Resources Management, Business Administrative Management, or related fields.
At least 5 yearsof working experience in the Human Resources field.
Experience in using HRMS Payroll and attendance system.
Possess knowledge in HR-related laws, regulations, and policies.
Good interpersonal and communication skills, in verbal and written for English, Bahasa Malaysia & Mandarin (value added).
Good documentation and time management skills.
Familiarity withBambooHR and Infotechwill be an added advantage.
Ability to maintain confidentiality and handle sensitive information.
Able to work independently and proactively.
Strong attention to detail and sense of responsibility, ensuring accuracy and timeliness in work.
Application QuestionsWhat's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as a Payroll Executive?
Are you willing to undergo a pre-employment background check?
How much notice are you required to give your current employer?
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