Job Description Job Summary: We are seeking a detail-oriented and proactive IT Procurement Specialist to join our team.
This role is responsible for managing procurement activities, supporting contract negotiations, and ensuring the timely processing of purchase requisitions, invoices, and payments.
The ideal candidate will have experience with procurement systems, financial reconciliation, and contract management for IT-related services and software.
Key Responsibilities: Procurement & Requisition Management Create, review, and submit purchase requisitions in Oracle.
View and manage purchase orders (PO), payments, invoices, and receipt information.
Ensure timely and accurate updates to procurement records and Smartsheet trackers.
Invoice & Payment Processing Process and update invoices for cloud platforms such as AWS, Google, and Azure.
Reconcile invoices to ensure accuracy and resolve discrepancies with vendors.
Maintain and update Tangoe reports to track data and communication spending.
Contract Management Manage and track IT contract renewals using Smartsheet and other tracking tools.
Oversee contract renewal timelines, including initiating renewal discussions 180+ days in advance for high-value contracts ($150K+).
Collaborate with contract owners to determine renewal requirements and engage procurement leads for negotiations.
For lower-value contracts, initiate review and renewal 90+ days in advance, coordinating with IT leads for negotiation support.
Reporting & Analytics Maintain the Active IT Consultant tracker to support resourcing and budgeting efforts.
Provide insights on data and communication spend through regular updates to the Tangoe report.
Identify and flag potential issues or delays in payments, renewals, or procurement timelines.
Vendor & Stakeholder Collaboration Act as a liaison between vendors, IT teams, finance, and procurement leads to ensure smooth processing of contracts and payments.
Support procurement negotiations to secure favorable terms with vendors and suppliers.
Qualifications Required : Bachelor's degree.
2+ years of experience in procurement, financial operations, or IT contract management.
Proficiency with Oracle, Smartsheet, and invoice management platforms like AWS, Google Cloud, and Azure.
Preferred: Experience with Tangoe for data and communication spend reporting.
Knowledge of cloud service provider billing (AWS, Google, Azure).
Understanding of contract lifecycle management best practices.
Skills: Strong analytical skills with the ability to manage and reconcile invoices and payments.
Excellent organizational skills and attention to detail.
Ability to work collaboratively with cross-functional teams, including IT, finance, and legal.
Strong communication and negotiation skills.
Additional Information Western Digital thrives on the power and potential of diversity.
As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within.
We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us.
We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.
Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process.
Please contact us at ****** to advise us of your accommodation request.
In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
NOTICE TO CANDIDATES: Western Digital has received reports of scams where a payment is requested on Western Digital's behalf as a condition for receiving an offer of employment.
Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment.
Should you encounter any such requests, please report it immediately to Western Digitals Ethics Helpline or email ****** Western Digital thrives on the power and potential of diversity.
As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within.
We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us.
We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.
Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process.
Please contact us at ****** to advise us of your accommodation request.
In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
NOTICE TO CANDIDATES: Western Digital has received reports of scams where a payment is requested on Western Digital's behalf as a condition for receiving an offer of employment.
Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment.
Should you encounter any such requests, please report it immediately to Western Digitals Ethics Helpline or email ******