Logistics Shipping Executive (Contract Basis)
Oversee the import shipment process by verifying and confirming shipping documents and import permits availability, as well as monitoring clearance status:Review shipping documents and confirm the availability of import permits with the shipperForward shipping documents to the forwarder, warehouse, or shipping line upon receipt to confirm shipping details for new shipmentsTrack shipment arrival status daily and follow up with the shipping line and forwarder regarding arrival noticesEnsure timely receipt of original shipping documents, such as Form E and Form D, and promptly hand them over to the forwarder for customs clearanceVerify and confirm the draft of K1 for SST charges on import shipmentsFollow up to ensure that each shipment receives gate pass approval for container delivery on timeProvide additional documents and information as needed in response to customs queriesTrack and oversee incoming status by coordinating with forwarders and warehouses:Ensure prompt container retrieval from the port by following up with the forwarder to meet free storage time deadlinesCoordinate with the warehouse to receive laden containers, ensuring timely unstuffing of containers and return of empty containers to the depotFollow up with the warehouse to ensure timely provision of Goods Receipt Acknowledgment (GRA) documentsCollaborate with the warehouse to update material codes and pricing informationCreate the inbound number for the incoming shipmentsReview all import-related operations or supplier invoices and process payments in the GEMS system:Ensure timely payment of SST to forwarders upon receipt of invoices, attaching the K1 receipt and printing out the Goods Receipt Summary from SAPVerify that forwarder invoice billing aligns with quotations and attach the Goods Receipt Summary from the SAP systemInput forwarder and supplier invoices into the GEMS system, including uploading images for payment approvalEnter all incoming data into the SAP system:Validate and ensure 100% accuracy of Goods Receipt Acknowledgments (GRA) from the warehouse against import shipmentsGenerate Goods Receipt Notes from the SAP system and print them for filing and record-keepingAddress any discrepancies with Purchase Order (PO) numbers, Material numbers, or Model numbers by coordinating with project managers and the warehouseCoordinate vessel bookings and update OM files:Coordinate the booking of new shipments by liaising with the factory, project manager, and freight forwarder to ensure alignment of shipment arrival datesUpdate the shipment schedule for each import shipment in the OM file for PSI management.Generate incoming shipment reports and import cargo damage reports:Ensure that every import shipment is logged in the shipment report for daily, weekly, and monthly trackingRecord all instances of damaged import cargo in the monthly damage report for monitoring purposesCompile weekly incoming reports for distribution to relevant parties to facilitate information sharingJob Requirements:Diploma or Degree in Logistics / Supply Chain or any other related fieldAt least 1 - 2 years of Logistic / Shipping management or relevant working experienceExcellent written and verbal communication skills in Malay, English and MandarinGood interpersonal, communication skills and reporting skillsStrong analytical, planning and problem-solving skillsHardworking, multi-tasking, resourceful and proactive with sense of urgency#J-18808-Ljbffr