Office Management (Administration & Office Support)
ZICO Trust (M) Berhadis a registered trust company under the Trust Companies Act 1949 of Malaysia and is regulated by the Companies Commission of Malaysia (CCM). We aspire to provide a diverse range of trust services to our clients during our period of business operation. We specialise in Private Trust, Fiduciary services and Estate Planning services.
We provide a range of services aimed at ensuring effective investment and proficient wealth management. Our unwavering commitment is to prioritise our clients' interests above all else, making their financial well-being the focal point of every decision.
OVERVIEW
We are hiring anOffice Managerwith a background in human resources or accounting to lead our front office operations and manage essential administrative functions. The ideal candidate will be proactive, organized, and ready to support the team and the organization's goals.
Hiring Position :
Office Manager
Job Description :
Office Management :
Organize and monitor office functions to enhance efficiency.
Maintain an organized workspace to improve overall productivity.
Schedule, assign, and oversee employee tasks to ensure smooth operations.
Prepare reports to keep management informed about company activities.
Develop and maintain procedures for handling sensitive data, including secure storage and disposal.
Human Resources :
Oversee recruitment processes, including posting job descriptions, screening candidates, coordinating interviews, and onboarding new employees.
Maintain HR records and ensure compliance with policies.
Document disciplinary actions and manage employee relations effectively.
Identify training needs and propose relevant development opportunities for staff.
Administrative Support :
Create, compose, and edit written materials within established timelines.
Make administrative decisions on sensitive and confidential matters.
Participate in work practice redesign to drive organizational change and improve processes.
Prepare and manage the annual budget, planning purchases to remain within budgetary limits.
Supervise and train office personnel, organizing and prioritizing their work duties.
Foster a team spirit and promote a healthy work environment.
Communicate, present, and influence effectively at all levels of the company.
Additional Duties :
Be available for after-hours work when necessary, without commitments leading to frequent absenteeism.
Undertake any other responsibilities as required by management.
Job Requirement :
2-5 years relevant industry experience.
Degree qualification in the relevant field (Human Resources, Accounting, etc.).
Work effectively in fast paces with minimum supervision.
Strong organizational skills with the ability to prioritize tasks under pressure.
Familiarity with handling confidential information securely.
Proficiency in word processing and data entry tasks (Microsoft Office, etc.).
Ability to provide management-oriented solutions and advisory support.
Excellent written and verbal communication skills.
Fluent in Bahasa Malaysia and English.#J-18808-Ljbffr