**Job Title: Online Secretary**
**Company:** British American Tobacco Malaysia
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
**Job Description:**
British American Tobacco Malaysia is seeking a dedicated and energetic Online Secretary to join our dynamic team in George Town, Penang. As an Online Secretary, you will play a vital role in supporting our operations and ensuring the smooth flow of information within the organization. You will work closely with various departments and stakeholders, making your contribution essential to our overall success.
**Key Responsibilities:**
1. **Administrative Support:**
- Provide administrative assistance to senior management, helping manage schedules, organize meetings, and prepare meeting materials.
- Coordinate and manage online communications, including emails, reports, and presentations, ensuring clarity and accuracy.
2. **Project Coordination:**
- Support the planning and execution of projects, tracking timelines and deliverables to ensure deadlines are met.
- Assist in the preparation of project documentation and reports, summarizing progress and action items.
3. **Data Management:**
- Maintain and update databases and filing systems, ensuring easy access to information for team members.
- Handle sensitive information with discretion, adhering to company confidentiality protocols.
4. **Interdepartmental Liaison:**
- Facilitate communication between teams and departments, ensuring alignment and collaborative efforts in achieving common goals.
- Respond to inquiries and resolve issues, utilizing strong emotional intelligence to manage varying personalities and needs.
5. **Event Planning:**
- Organize virtual and in-person events or meetings, including coordinating logistics, venue arrangements, catering, and material preparation.
- Ensure all events are executed smoothly, addressing any challenges proactively.
6. **Research and Reporting:**
- Conduct research on various topics as directed by management, compiling findings into concise reports.
- Analyze data and generate insights that can inform business decisions.
7. **Continuous Improvement:**
- Identify opportunities to streamline processes and improve efficiency within administrative functions.
- Contribute innovative ideas and solutions during team brainstorming sessions, enhancing the overall working environment.
**Requirements:**
- **Experience:** Minimum of 4 years in a related administrative or secretarial role, preferably in a corporate setting.
- **Education:** Diploma or higher in Business Administration or a related field.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams) is a plus.
- **Personality Traits:**
- Dedicated and reliable, demonstrating a strong work ethic and commitment to meeting team objectives.
- Energetic and positive attitude that contributes to a vibrant workplace culture.
- **Soft Skills:**
- Exceptional planning and organizational abilities to manage multiple tasks and deadlines effectively.
- Strong emotional intelligence, capable of navigating interpersonal dynamics with tact and sensitivity.
**Benefits:**
- Comprehensive life insurance coverage.
- Paid Time Off (PTO) to promote work-life balance.
- Relocation allowance to assist with moving expenses for candidates who qualify.
**Working Environment:**
Join us in a culture that embraces creativity and values fresh ideas and inventive solutions. At British American Tobacco Malaysia, we foster an inclusive environment where all employees are encouraged to express their thoughts and contribute to innovative brainstorming sessions.
**Application Deadline:** Please submit your application by October 31, 2024.
**Equal Opportunity Statement:**
British American Tobacco Malaysia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made based on qualifications, merit, and business needs, without regard to race, gender, age, sexual orientation, disability, or any other basis protected by law.
We look forward to welcoming a motivated Online Secretary to our team who shares our commitment to excellence and innovation.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.