Operations / Admin Officer

We are Melbourne, Australia based award winning architectural practice with more than 10 years' experience. We are currently looking for an experienced self-motivated administration assistant to join us as oversea workforce for a long-term employment relationship. We will provide training and supervision to help further develop your career.
Here are the requirements for the candidate:
•             Preparing draft fee proposals & weekly invoices 
•             Project management (organizing quotations, workflow & new projects)
•             Review time sheets and project reports in Hubstaff & Hubstaff tasks
•             Follow up Fee Proposals and outstanding invoices
•             Providing administrative support to executives and other staff members
•             Managing incoming email queries
•             Bookkeeping and record management
•             Scheduling meetings and managing calendars
•             Ordering stationery, office equipment and food supplies
•             Coordinating events and other projects
•             Managing and organizing files, documents, and records
•             Assisting with generating content for social media platforms
To be considered for this role you must have the following:
Display initiative, can multi-task and work well alone or with minimal supervisionAccountant background, desirableExcellent ERP software skills including Word, Excel, Outlook, Odoo, Hubstaff, Hubspot etc3+ years' experienceExcellent communication skills in both oral and written English Bilingual in Mandarin, desirableSelf-motivated with the ability to work autonomously as well as part of a team For interested applicants in this role, please attach your resume and portfolio in your application. 
You may also forward the applicants covering letter, CV and portfolio via email to [email protected]