About the role We are seeking a highly organised and efficient Personal Assistant cum HR Executive to join our talented team at MAG Aquaculture Sdn. Bhd. in Kuala Lumpur. This full-time role will provide crucial support to our Director, ensuring smooth day-to-day operations and the effective management of our human resources.
Key Responsibility: Personal Assistant Support: Provide comprehensive administrative and personal assistance to the Director, managing schedules, travel arrangements, accommodation and meeting coordination.Responsible for taking dictation, meeting minutes, drafting contract agreement and perform general secretary duties such as handling incoming and outgoing calls, appointment schedules, letter or email correspondences. Greet and assist visitors, clients, and vendors.Prepare and submit the CEO's monthly personal claims and reimbursements, ensuring all expenses are accurately recorded.Maintain a proper and systematic filing & work system and ensure effective document control for easy access and retrieval if required.Maintain confidentiality and discretion when handling sensitive information.Running errands for Directors as and when required. Support the Director in various ad-hoc projects and administrative tasks as required.HR Support: Oversee the full spectrum of payroll.Develop and implement effective HR policies, processes and systems to support the company's growth and objectives.Ensure timely submission of statutory reports such as EPF, SOCSO, PCB, and HRDF.Handle all aspects of employee relations, including show cause notices, warnings, and memos.Update and maintain all employee records, HR reports, and databases.Manage the recruitment process, including posting jobs online, liaising with recruitment agencies, filtering candidates, and arranging interviews.Handle applications and renewals for expatriate and foreign workers; liaise with agents and government departments.Ensure HR policies and procedures comply with the Employment Act.Source relevant training programs for employees and introduce competitive compensation and benefits schemes. Job Requirements: A Bachelor's Degree in Business Administration, Finance, Accounting, Human Resources Management, or a related fieldMust be able to converse in Mandarin and Cantonese as we liaise with China customer.A minimum of 3 years of proven experience as a personal assistant, executive assistant, or in a secretarial role.Excellent organisational and multi-tasking skills with the ability to work under pressure and meet deadlinesStrong communication and interpersonal skills, with the ability to liaise effectively with employees at all levelsProficient in Microsoft Office suite (Word, Excel, PowerPoint) and experience with HR-related softwareProactive, detail-oriented, and able to work independently with minimal supervisionExperience in handling corporate secretarial matters, exposure in a public listed company or secretarial practice will be an added advantage.Willing to travel as needed.Excellent command of written and spoken English and Bahasa Malaysia