Responsibilities
? Manage the day-to-day office tasks of the CEO and provide administrative support.
? Act as a liaison for the CEO for internal and external inquiries. Monitor, screen, respond to, and distribute incoming communications, and act as a spokesperson for the client on all matters.
? Maintain accurate calendars with an understanding of prioritizing important deliverables and review schedules for gaps, overlaps, or conflicts.
? Respond to emails and other correspondence promptly, delegating tasks, organizing meetings, and facilitating relationships with stakeholders.
? Prepare meeting rooms for appointments, coordinate schedules, and greet customers and clients before meetings.
? Collaborate with other team members to organize various corporate events and travel arrangements.
? Participate in highly confidential meetings, provide accurate records, transcribe and distribute minutes.
? Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint.
? Support clients directly as the go-to person for all needs, including daily administration, calendar management, coordination and answering calls.
? Run errands as required.
Qualifications & Criteria:
? Energetic, with a positive attitude and a willingness to learn and explore new skills.
? Highly accountable, with a self-initiative and adaptable personality.
? Strong organizational skills with a keen eye for detail and commitment to meeting deadlines.
? Ability to multitask effectively and maintain a high level of integrity.
? Flexibility, adaptability, tact, and diplomacy in professional interactions.
? Strong proficiency in standard software packages, with a readiness to learn company-specific software if needed. ? Ability to maintain confidentiality regarding company information.
? Outstanding verbal and written communication skills, with the capability to interact effectively with high-profile clients and executives.
? Client services experience is advantageous.
? Interest in beauty and wellness, as well as experience in relevant fields such as Beautician, Nutrition, or Wellness Coaching, are added advantages.