Company: A Business Consultancy Firm
Work location: Sunway Velocity, KL (Near to MRT Cochrane)
Responsibilities: Oversee and coordinate the MD's calendar, ensuring efficient scheduling of meetings, and review session.Prepare agendas, compile meeting materials, take meeting minutes, and follow up on action items for management and strategic meetings.Prepare and manage correspondence, reports, and presentations.Maintain confidentiality of sensitive information, ensuring secure management of documents and communications.Manage MD's business expense as well as personal expenses not limited to submission, payment follow up and record keeping.Liaise with banking institution regarding loan application, corporate grant and investment.Handle inquiries, oversee, follow up, and liaise with external parties (clients and vendors) to maintain good relationships.Supervise all outgoing / incoming mail.Manage travel arrangement, including international and domestic flights, accommodations, ground transportation, and visa arrangements.Compile and submit business information for vendor registration in Customer portal / account for project implementation.Liaise and verify with Company secretary for documentation request such as Form 9, 13, 44, 49, etc as well as stamping arrangement for documents.Verify employees monthly claim submission according to the eligibility criteria.Manage and replenish pantry supplies and office supplies/essentials (stationery, equipment, tools and furniture).Oversees, follow up and work with vendor or contractor regarding vendor management and office maintenance.Provide support in office events (birthdays, team building, holidays, townhall etc.) including decorations, vendor management & payment, asset management, catering arrangements.Maintain a clean, organized, and pleasant office environment by coordinating with office cleaner based on their schedules.Perform ad-hoc tasks and provide support to stakeholder as assigned by Managing Director.Requirements: Candidate who possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Secretarial or equivalent.Minimum 2 years of working experience as Personal Assistant.Self-starter and ability to work independently in a fast-paced environment.Strong organizational and time management skills.Proficient in Microsoft Office Applications.