PA, EA & Secretarial (Administration & Office Support)
Schedule and manage the Group CFO's calendar, proactively arranging important meetings with internal and external individuals, and maintaining an organized office environment.
Plan and manage complex travel and accommodation arrangements for Group CFO & Senior Management.
Track submission deadlines for HOD reports and follow up with respective HODs to ensure timely submissions.
Proofread, answer, and compose routine correspondence, both handwritten and electronic, prepare selective summaries, and manage follow-up actions for the Group CFO.
Support and coordinate Board/EXCO and other meetings organized by the Group CFO's office, including teleconference arrangements and minute-taking as required.
Coordinate, plan, and organize meetings ranging from small to large scale.
Collect and open mail, and forward correspondence to the appropriate HOD/staff for action.
Manage, follow up, renew, and safeguard documents and agreements in both hardcopy and digital formats.
Undertake special assignments and projects on a wide variety of issues as requested by the Group CFO.
Perform other duties as required and/or assigned.
Job Requirements:
Bachelor's degree in Finance, Business Management, Economics, Human Resources, Office Management, Administrative Studies, or a related field.
At least 7 to 10 years of experience supporting C-Level Executives.
Exceptional organizational skills, including the ability to manage calendars and maintain records and files efficiently.
Demonstrated ability to achieve high performance in a complex and fast-paced environment.
Mature, with excellent interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners.
Highly resourceful team player who is also extremely effective independently.
Proactive problem-solving skills with strong decision-making capability.
Proven ability to handle confidential information with discretion, adapt to competing demands, and provide the highest level of customer/client service and response.
Proficiency in English grammar, spelling, and proofreading.
We are seeking candidates proficient in reading and writing in Mandarin to effectively communicate with Mandarin-speaking clients.#J-18808-Ljbffr