Role Overview:
To support MD and key senior management team's daily administrative and general secretarial duties.
Responsibilities:
Provide comprehensive administrative support to the Managing Director, including managing their calendar, coordinating appointments, and prioritizing scheduling needs based on strategic business objectives.
Facilitate preparation for meetings by ensuring all necessary materials are ready (e.g., agendas, presentations, briefing documents).
Legal and Contract Support:
Assist in the preparation, review, and management of basic artist agreement contracts based on templates.
Track the status of contracts, ensuring deadlines and deliverables are met and accurately recorded.
Maintain and update legal documents, ensuring proper storage and accessibility for reference when needed.
Administrative Functions:
Manage confidential business documents and maintain up-to-date filing systems, both digitally and in hard copy.
Dealing with suppliers for printing name cards and office stationery.
Purchasing of office supplies & refreshments.
Handling inquiries on office cleanliness, tidiness and management.
Reception duties such as door opening, answering incoming phone calls, incoming parcels / courier.
Handling / updating door and lobby access card distribution.
PO creation and invoice verification.
Utility rebilling such as Telekom, Tenaga and interco.
Liaise with company secretary regarding company secretarial matters and directors board resolution.
Bank Guarantee application for artist performance / permit.
Contracts:
Supporting the A&R and Legal team in updating / drafting of artist contracts using provided standardized legal templates.
Update monthly Contract Summary to SSC.
RAD deal update to create scope id.
Additional Responsibilities:
Transport arrangement & hotel reservation for Regional Team.
Motor vehicle insurance and road tax renewal.
Hotel reservation for co-worker / executive from Regional office.
Company Overview:
Warner Music Malaysia is part of the Warner Music Group (WMG), a major global record company headquartered in New York City.
The company operates some of the largest and most successful recording labels in the world, including its flagship labels Warner Bros. Records, Parlophone Records and Atlantic Records.
WMG also owns Warner/Chappell Music, one of the world's largest music-publishing companies.
Perks and Benefits:
Group Insurance, Discretionary Bonus, Concert Tickets.#J-18808-Ljbffr