About Us: Trapia Malaysia is a leading player in the aquaculture industry, focused on sustainable, high-quality tilapia production. With a modern, vertically integrated approach, we are driving innovation in fish farming, processing, and market expansion. Based in Penang, we are in a dynamic growth phase and are looking for a talented Personal Assistant (PA) to CEO to join our team.
About Penang: Penang is a vibrant city known for its rich culture, fantastic food, and growing industrial sector. Located close to international airports and surrounded by beautiful beaches, Penang offers a great balance of professional opportunities and an enjoyable lifestyle. Trapia Malaysia is centrally located with easy access to major business hubs and residential areas, making it an attractive destination for professionals and families alike
About the role
As the Personal Assistant to our CEO, you will play a key role in ensuring the smooth running of daily operations and providing essential administrative support. This is an exciting opportunity for an experienced and proactive individual who enjoys a fast-paced work environment and thrives on organization and multitasking.
Key Responsibilities: Office/Team Management and General Coordination Ensure efficient communication and information flow between the office and teams.Task management: Track and follow up on the progress of ongoing tasks assigned to teams, ensuring they are prioritized, meet deadlines, and are completed.Supervise the office administration team (including administrative staff, drivers, cleaners) to maintain smooth office operations and administrative support to the CEO.Secretarial Duties: CEO's Schedule: Coordinate and organize business and personal meetings, appointments and events. Company's Events: Plan and coordinate company meetings, workshops and eventsMeeting Support: Prepare agendas, reports, and presentations; take minutes during meetings upon request and follow up on action items. Correspondence: Manage all incoming and outgoing correspondence (emails, calls, posts, fax), prioritize, and respond or refer as necessary.Communication: Serve as the CEO's point of contact with internal and external stakeholders.Government relations: Establish and maintain strong relationships with government authoritiesPolicy Monitoring: Review government notices and communications, report to the CEO, and keep track of changes in policies that affect the company.Travel Arrangements: Handle domestic and international travel logistics, including planning itineraries, booking flights, accommodations, and transportation.Expense Management: Process and liquidate the CEO's expenses for reimbursement.Confidentiality: Handle sensitive information with highest level of discretion and professionalism.Perform additional tasks as requested by the CEO.Administration: Update and maintain company databases, contact lists, and other relevant information
What we're looking for Education: Bachelor's degree in Business Administration, Communications, or a related field.Experience: 3-5 years of experience in a Personal Assistant or Executive Assistant role, supporting senior management.Skills:Excellent communication skills, both written and verbal.Excellent inter-personal skills Proficiency in Microsoft Office Suite and scheduling tools.Strong organizational skills with an eye for detail.Ability to handle pressure, prioritize tasks, and manage a dynamic workload.Fluent in English (additional languages such as Malay or Mandarin are a plus).Driver license Personal Qualities: Proactive, resourceful, and discreet, with a passion for providing high-level support. Why Join Us?: Be part of a growing industry: Join an innovative company at the forefront of sustainable aquaculture.Work closely with leadership: Gain exposure to executive-level decision-making and strategy.Great work environment: Enjoy a collaborative and forward-thinking workplace in Penang, with a supportive leadership team.Professional growth: We provide opportunities for personal and professional development through training and mentorship.Competitive compensation: We offer a competitive salary and a performance-based bonus scheme. Salary & Benefits: Competitive salary - (depending on experience).Annual bonus scheme based on performance.Health insurance and additional benefits.Professional development opportunities
How to Apply: Interested candidates are invited to submit their CV and a cover letter outlining their experience and why they would be a great fit for the role. Please send your application to [email protected] with the subject line "Application for PA to CEO".