Calendar and Schedule Management
-Manage the Director's calendar, schedule meetings, and appointments to ensure all commitments are met efficiently.
-Proactively identify issues and challenges that may affect the Director's schedule and responsibilities and provide solutions. Adapt quickly to changing priorities and manage last-minute changes to schedules or plans.
Travel Coordination and Support
-Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries for business and personal trips.
-Attend appointments with the director on business trips, both domestic and international.
Meeting and Event Preparation
-Prepare agendas, gather materials, and ensure the Director is well-prepared for all meetings, both internal and external.
-Coordinate and manage special events, both professional and personal, including conferences, dinners, and team-building activities.
Internal and External Communication
-Handle phone calls, emails, and other forms of communication, responding on behalf of the Director.
-Act as a liaison between the executive and internal teams, clients, and external stakeholders.
Document Preparation and Analysis
-Prepare, review, and organize reports, meeting minutes, presentations, and other documents as needed by the Director.
-Generate, analyze, and present sales reports, providing the Director with data-driven insights for decision-making.
Cross-Department Collaboration
-Work closely with other departments to ensure that the Director's projects, tasks, and initiatives are completed smoothly and on time.
Confidentiality and Discretion
-Handle sensitive and confidential information with the utmost discretion and professionalism.
Flexibility and Ad-Hoc Responsibilities
-Handle a variety of tasks simultaneously while ensuring high-quality execution and timely completion of all responsibilities, even under pressure or with changing priorities.
-Flexibility and availability outside of normal office hours may be required to accommodate the Director's schedule.
-Complete ad-hoc duties assigned by the director.
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; Requirements:-
-At least Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
-Possesses experience as Personal Assistant or in a similar role.
-Strong interpersonal skills and the ability to work well with members inside and outside the organization.
-Strong time management, organizational and multitasking skills.
-A positive attitude, problem-solving ability, and willingness to take on new tasks and responsibilities.
-Ability to work under pressure in a fast paced and dynamic working environment.
-Ability to handle changing demands and last-minute requests.
-Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and calendar management tools.