This job is a Personal Assistant to Director. You might like this job because you'll manage schedules, plan travel, prepare for meetings/events, handle communications, and collaborate across departments. Adaptable, flexible, and discreet nature required.
RM 3500 - RM 5000
Full-Time
few days ago
Job DescriptionCalendar and Schedule Management
Manage the Director's calendar, schedule meetings, and appointments to ensure all commitments are met efficiently.
Proactively identify issues and challenges that may affect the Director's schedule and responsibilities and provide solutions. Adapt quickly to changing priorities and manage last-minute changes to schedules or plans.
Travel Coordination and Support
Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries for business and personal trips.
Attend appointments with the director on business trips, both domestic and international.
Meeting and Event Preparation
Prepare agendas, gather materials, and ensure the Director is well-prepared for all meetings, both internal and external.
Coordinate and manage special events, both professional and personal, including conferences, dinners, and team-building activities.
Internal & External Communication
Handle phone calls, emails, and other forms of communication, responding on behalf of the Director.
Act as a liaison between the executive and internal teams, clients, and external stakeholders.
Document Preparation & Analysis
Prepare, review, and organize reports, meeting minutes, presentations, and other documents as needed by the Director.
Generate, analyze, and present sales reports, providing the Director with data-driven insights for decision-making.
Work closely with other departments to ensure that the Director's projects, tasks, and initiatives are completed smoothly and on time.
Confidentiality and Discretion
Handle sensitive and confidential information with the utmost discretion and professionalism.
Flexibility and Ad-Hoc Responsibilities
Handle a variety of tasks simultaneously while ensuring high-quality execution and timely completion of all responsibilities, even under pressure or with changing priorities.
Flexibility and availability outside of normal office hours may be required to accommodate the Director's schedule.
Complete ad-hoc duties assigned by the director.
Job RequirementsAt least Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
Possesses experience as Personal Assistant or in a similar role.
Strong interpersonal skills and the ability to work well with members inside and outside the organization.
Strong time management, organizational and multitasking skills.
A positive attitude, problem-solving ability, and willingness to take on new tasks and responsibilities.
Ability to work under pressure in a fast paced and dynamic working environment.
Ability to handle changing demands and last-minute requests.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and calendar management tools.
SkillsMultitasking
Problem Solving
Organizational Skills
Interpersonal Communications
Time Management
Company BenefitsNo office politics, positive company culture and friendly colleagues.
HealthMedical, dental, optical, and insurance coverage.
Allowances and IncentivesParking, work related travel, and more.
GrowthOngoing training and professional development opportunities for all team members.
More BenefitsJoin our team to enjoy more staff benefits!
Additional InfoCompany ActivityLast active - few hours ago.
Experience Level0 - 4 Years of Experience
Junior Executive
Job SpecialisationCompany ProfileIntroducing Apex Digital Dental, Malaysia's pioneering digital dental laboratory. At Apex, we're revolutionizing dentistry with our state-of-the-art facilities and expertise in Digital Smile Design, 3D printing models, and advanced implant/non-implant procedures. Committed to excellence, we harness cutting-edge technology and innovative techniques to deliver superior services and solutions, setting new standards in the industry.
Our parent company, Modern Dental Group Limited, headquartered in Hong Kong and listed on the Main Board Stock Exchange, is the world's largest dental prosthetics provider, distributor, and consultant. With a global reach spanning over 20 countries, the Group offers an extensive product portfolio categorized into fixed prosthetic devices, removable prosthetic devices, and other devices such as orthodontic devices, clear aligners, sports guards, and anti-snoring devices.#J-18808-Ljbffr