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ResponsibilitiesProvide administrative support to the Plant manager in managing daily operations activities.
Arrange foreign workers' daily transportation, update the transporter for the daily time pick up.
Order food for the scheduled overtime employees.
Assist in collecting the weekly shift arrangement from leaders and prepare for the shift schedule.
Act as the focal point of contact for employees in the production departments.
Perform daily tasks including email management, filing, phone answering, and issuing payments for utility bills.
Assist in organizing and preparing department meetings to ensure effective internal communication.
Monitor diesel inventory levels, ensure inventory safety and timeliness, and coordinate replenishment plans.
Log and track diesel usage and provide relevant data monthly.
Ensure compliance with company goals and budgets while improving procurement efficiency.
Maintain close working relationships with existing suppliers and evaluate their performance while developing new suppliers to meet the company's needs.
Cooperate with the production department to understand and evaluate the company's internal material needs and ensure that the procurement plan meets the company's needs and specifications.
Source and negotiate with suppliers and vendors for the best purchase package in terms of quality, price, terms, deliveries, and services.
Ensure company procurement activities comply with relevant regulations and internal policies, and monitor and manage supply risks.
Manage the disposal of waste items within the company to ensure compliance with environmental regulations and seek effective waste disposal methods.
Monitor and keep records related to spare parts stock-takes and other processes.
Place orders for spare parts as requested by the plant department person in charge and ensure the spare parts are delivered on time by suppliers.
Update Animal Feed Act Producer Record - DVS System.
Assist the plant department person in charge to contact contractors for scheduling services of plant equipment such as pest control, forklifts, and machine maintenance.
Participate in internal and external audit activities.
Participate in regulatory-related applications, updates, and meetings where applicable.
Participate in company activities pertaining to training, employee activity, firefighting, safety, and health.
Plan and execute daily line housekeeping (6S activities) and maintain cleanliness of the plant office.
Work as a team to achieve department KPI and overall company quality objectives.
Undertake job-related tasks as assigned by superiors/the management.
Qualification & ExperienceMinimum Diploma in Business Administration or its equivalent.
Minimum 2 years of related working experience.
Able to communicate in English & Bahasa Malaysia.
Proficiency in Mandarin language will be an added advantage.
Strong knowledge in MS Office, e.g., Word, Excel, PowerPoint, Outlook.
Good interpersonal, coordination, and communication skills.
Willing to travel when necessary.
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Your application will include the following questions:
Which of the following types of qualifications do you have?
How many years' experience do you have as an Administration Specialist?
Which of the following languages are you fluent in?
Which of the following Microsoft Office products are you experienced with?
How would you rate your English language skills?
Are you willing to travel for this role when required?
Are you willing to undergo a pre-employment background check?
Are you available to work outside your usual hours when required?
(e.g., weekends, evenings, public holidays)
Company OverviewVio Star International (M) Sdn Bhd was established in 2014 as part of Grobest Group, focusing on the production of shrimp and fish feed as well as probiotics, and has an annual production capacity of more than 20,000 tons.
The company adheres to our Group's guiding principles, i.e., to always apply top quality raw materials, effective formulations, precise production systems, and stringent quality control in producing feed.
Thanks to our experienced and highly specialized aquaculture technical personnel, we are able to deliver promptly and serve our esteemed customers.
Please visit our Grobest Group website for more information.#J-18808-Ljbffr