**Job Identification**- 18176**Locations**- Kuala Lumpur, Malaysia**Posting Date**- 05/10/2024, 07:13 AM- 05/24/2024, 10:59 AM**Job Schedule**- Full time**Agency**- UNDP**Grade**- G7**Vacancy Type**- Fixed Term**Practice Area**- Management**Bureau**- Regional Bureau for Asia and the Pacific**Contract Duration**- 1 Year with Possibility for extension**Education & Work Experience**- Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience**Required Languages**- English and Malaysian Language**Vacancy Timeline**- 2 Weeks**Mobility required/no mobility**- no mobility required**Background****Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**UNDP multi-country office in Malaysia, Singapore and Brunei Darussalam provides technical assistance, policy and technical advisory services to the Governments of Malaysia, Singapore and Brunei Darussalam in their efforts towards achieving the Sustainable Development Goals (SDG); in partnership with development partners, financial institutions, private sector and civil society.In Malaysia, UNDP's programme priorities and partnerships are defined and operationalized through the Country Programme between Government of Malaysia and UNDP to support and contribute to the development priorities and results envisioned in the 5-year Malaysia Plan. Malaysia is currently implementing the Twelfth Malaysia Plan 2021-2025 (12MP), which is anchored around three key themes namely resetting economy, strengthening security, wellbeing and inclusivity; and advancing sustainability to achieve economic growth and transform Malaysia into a prosperous, inclusive and sustainable country.Under the guidance and direct supervision of the Operations Specialist, the Procurement Associate provides leadership in execution of procurement services in CO ensuring their effectiveness, transparency and integrity. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.The Procurement Associate supervises and leads the Administrative Assistant. The Procurement Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex procurement-related issues and information delivery.**Duties and Responsibilities**:- Administration and implementation of procurement related operational strategies- Organization of procurement processes- Implementation of sourcing strategy and e-procurement tools- Control of CO Assets- Organization of logístical services- Facilitation of knowledge building and knowledge sharingEnsures administration and implementation of the procurement related operational strategies focusing on achievement of the following results:- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.- implementation of the effective internal control, proper functioning of a client-oriented procurement management system.- CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.- Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.- Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.Organizes procurement processes for clients focusing on achievement of the following results:- Preparation of procurement plans for the office and projects and their implementation monitoring.- Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.- Preparation of Purchase orders and contracts in and outside the ERP. Buyers profile in the ERP.- Review of procurement processes conducted by projects; submissions to the Contract, Asset and Procurement Committee (CAP), Regional Advisory Committee o
