Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.- Interrelations- Reporting to Team Leader- Procurement Support and closely working with members of Global Procurement Services, Vessel Accounting group and Treasury group. Also having liaison with vendors, management centres in Wilhelmsen Ship Management.- Formal authorities- Authorised to perform the following tasks:- To register invoices, debit/credit notes into Eyeshare-- Communicate with:- Vendor- GPS Team Members- Vessel Managers/Crew Officers/Managers- Department Head- Vessel Accounting Group- Corporate Accounting- Main responsibilities and tasks- Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.Ensure all invoices received are compliance to WSM PO/Invoice standard.-- Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt - 2 working days.-- Ensure all invoices are registered with correct vendor, amount & currency.-- Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.-- Ensure all invoices are paid in accordance with the required payment terms.-- Ensure that the daily batch of approved AP's list are retrieved & transferred to treasury for payment processing.-- Ensure that the credit note of closed PO/invoice and/or non-compliance credit notes are returned to vendor for refund directly without processing.-- Send reminders to Vessel Managers and or PIC for all outstanding unpaid invoices.-- Coordinate and answer all invoice related inquiries from internal and external stakeholders.-- Liaise with other management centres, Procurement officers, WVA Treasury and vendors with regards to invoice receive from suppliers.-- Statement of accounts and payment queries-- Vendor Bank Details-- Other duties as assigned.- Accountabilities- The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.-- The position is also measure on accuracy of the invoices registered in system.-- The position will be measured on achievement of Invoice Turnaround time against KPI set.-- The position will be measured on the response time on attending internal and external queries.- Qualifications- Mandatory requirements- Diploma/Degree in commerce, business administration, accounting and/or finance.-- Fair command of English.- Additional preferences- Good organizational skills.-- Analytical Skills-- Experience in Invoice Registration in SSC environment- Process Involvement- All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word- Analytical Skills-- Experience in Invoice Registration in SSC environment- Process Involvement- All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word#WSM
