Professional 3, Information Technology (IT Procurement Specialist)Full-time
Business Function: Information Technology
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To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.
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From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world's biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.
Job Summary:
We are seeking a detail-oriented and proactiveIT Procurement Specialistto join our team.
This role is responsible for managing procurement activities, supporting contract negotiations, and ensuring the timely processing of purchase requisitions, invoices, and payments.
The ideal candidate will have experience with procurement systems, financial reconciliation, and contract management for IT-related services and software.
Key Responsibilities:
Procurement & Requisition Management
Create, review, and submit purchase requisitions in Oracle.
View and manage purchase orders (PO), payments, invoices, and receipt information.
Ensure timely and accurate updates to procurement records and Smartsheet trackers.
Process and update invoices for cloud platforms such as AWS, Google, and Azure.
Reconcile invoices to ensure accuracy and resolve discrepancies with vendors.
Maintain and update Tangoe reports to track data and communication spending.
Contract Management
Manage and track IT contract renewals using Smartsheet and other tracking tools.
Oversee contract renewal timelines, including initiating renewal discussions 180+ days in advance for high-value contracts ($150K+).
Collaborate with contract owners to determine renewal requirements and engage procurement leads for negotiations.
For lower-value contracts, initiate review and renewal 90+ days in advance, coordinating with IT leads for negotiation support.
Reporting & Analytics
Maintain the Active IT Consultant tracker to support resourcing and budgeting efforts.
Provide insights on data and communication spend through regular updates to the Tangoe report.
Identify and flag potential issues or delays in payments, renewals, or procurement timelines.
Act as a liaison between vendors, IT teams, finance, and procurement leads to ensure smooth processing of contracts and payments.
Support procurement negotiations to secure favorable terms with vendors and suppliers.
Required:
2+ years of experience in procurement, financial operations, or IT contract management.
Proficiency with Oracle, Smartsheet, and invoice management platforms like AWS, Google Cloud, and Azure.
Preferred:
Experience with Tangoe for data and communication spend reporting.
Knowledge of cloud service provider billing (AWS, Google, Azure).
Understanding of contract lifecycle management best practices.
Skills:
Strong analytical skills with the ability to manage and reconcile invoices and payments.
Excellent organizational skills and attention to detail.
Ability to work collaboratively with cross-functional teams, including IT, finance, and legal.
Strong communication and negotiation skills.
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