Position Overview : We are looking for a dynamic and detail-oriented individual to join our team as a Project Coordinator / Project Administrator. This role is pivotal in supporting the successful execution of various projects within our organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Project Coordinator / Project Administrator will work closely with project managers and team members to ensure projects are delivered on time, within budget, and to the highest standards. Key Responsibilities: 1. Project Planning and Coordination: · Assist in the development of project plans, timelines, and budgets in collaboration with project managers. · Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines. · Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives. 2. Documentation and Reporting: · Maintain accurate project documentation, including meeting minutes, action items, and project status reports. · Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks. · Ensure project files and documentation are organized and accessible to team members as needed. 3. Resource Management: · Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources. · Monitor project budgets and expenditures, tracking costs and expenses against approved budgets. · Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively. 4. Quality Assurance and Compliance: · Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements. · Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed. · Ensure project activities adhere to company policies, procedures, and regulatory requirements. 5. Risk Management: · Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them. · Assist in the development of risk management plans and contingency strategies to address project uncertainties. · Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts. Qualifications: · Bachelor's degree in Business Administration, Project Management, or related field. · Proven experience in project coordination, administration, or related roles. · Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. · Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels. · Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira. · Ability to work effectively in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and attention to detail. · PMP certification or equivalent is a plus.
