Global Private Equity Group
Reception, Office Admin & Events Coordination
Excellent Benefits & Competitive Salary
Job DutiesManage the daily operations of the reception desks and facilitate office administrative tasks
Provide quality corporate service and support procurement for the regional office
Accountable for managing meeting rooms booking
Assist in organizing client and company events by working closely with vendors
Participate in other ad hoc regional tasks
RequirementsDiploma Holder with at least 5 years+/- Receptionist and office administration experiences gained from Financial Institutions
Prior customer service experience within the hospitality industry is highly desirable
Flexible, people-oriented and with good multi-tasking skills
Proficient in Microsoft Word, Excel, and Outlook
Proficient in spoken English, Mandarin & Chinese
Coordinate Senior Director's business schedules and appointments, ensuring seamless coordination with internal and external stakeholders.
Organize domestic and international travel arrangements, including work visas, flights, accommodations, and transportation.
Prepare, translate and assist with confidential and sensitive documents, presentations, and reports.
Additional ResponsibilitiesOversee all aspects of facility management and security for the HK Offices by supervising a small team
Responsible for office renovation, relocation and workspace planning
Manage Physical Security, Safety and CCTV/Access Control of HK Branch by closely monitoring the service standards of vendors
Provide one-on-one business management and project administration support to the COO
Accountable for calendar management, event logistic coordination to timely production of dashboard reports
Participation in the development of strategies to improve and implement the processes
Report to the Regional Head of Investors Relations and work along with the professional Investor relations team in Hong Kong
Provide the full spectrum of IR support from calendar management to organizing investor meetings, conferences, and roadshows across multiple time zones in the US, Europe & AP region.
Ensure smooth logistics and timely support by resolving internal & external clients' enquiries
Facilitate office renovation and expansion for the HK branch with 400 employees
Work closely with IT department on scheduling of renovation#J-18808-Ljbffr