**Job Title:** Secretary
**Company:** Sunway Group
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority:** Entry Level
**Years of Experience:** 1
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**Job Description:**
Sunway Group is seeking a dedicated and motivated individual to join our team as a part-time Secretary in our George Town, Penang office. This entry-level position is ideal for someone who is hardworking and reliable, with a passion for providing excellent administrative support in a dynamic work environment. As a Secretary at Sunway Group, you will play a crucial role in ensuring the smooth operation of our office, supporting various functions and teams while prioritizing quality in all aspects of work, products, and services.
**Key Responsibilities:**
1. **Administrative Support:**
- Provide general administrative assistance to various departments as needed.
- Maintain organized filing systems for documents, correspondence, and reports.
- Manage office supplies and inventory, ensuring that items are adequately stocked.
2. **Communication:**
- Answer and direct incoming calls promptly and professionally.
- Draft and edit internal and external communications, including emails, memos, and reports.
- Assist in scheduling meetings, coordinating calendars, and preparing materials.
3. **Meeting Coordination:**
- Organize and prepare agendas, minutes, and other materials for meetings.
- Schedule and set up meeting spaces, ensuring all necessary equipment is available and functioning.
- Follow up on action items and track project deadlines.
4. **Data Entry and Management:**
- Enter and maintain accurate data in various databases and systems.
- Generate reports and assist in data analysis as required by the management team.
- Support the team with basic bookkeeping and invoicing tasks.
5. **Customer Relations:**
- Greet and assist visitors and clients in a friendly and professional manner.
- Address inquiries and concerns with effective problem-solving and emotional intelligence.
- Build positive relationships with colleagues and external partners through effective communication and people management skills.
6. **Project Assistance:**
- Support various projects by providing timely administrative assistance.
- Work collaboratively with different teams to ensure project goals are met.
- Contribute ideas for process improvements to enhance efficiency and productivity.
**Requirements:**
- **Education:**
- A minimum of a high school diploma or equivalent, with additional certifications in office administration or related fields preferred.
- **Experience:**
- At least 1 year of experience in an administrative or secretarial role is preferred.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office management software and tools is an advantage.
- **Personality Traits:**
- Hardworking and dedicated to achieving high-quality results.
- Reliable with a strong sense of responsibility.
- **Soft Skills:**
- High emotional intelligence to support effective communication and teamwork.
- Exceptional people management skills to interact positively with both internal and external parties.
- Strong organizational and multitasking abilities to handle various responsibilities efficiently.
**Benefits:**
- Parental leave.
- Visa sponsorship for eligible candidates.
- Free accommodation provided by the company.
**Working Environment:**
At Sunway Group, we prioritize quality in all aspects of our work, products, and services. Our team members thrive in a supportive environment that encourages growth, collaboration, and excellence. We value every contribution and are committed to fostering a workplace that champions integrity and innovation.
**Application Deadline:**
Interested candidates are encouraged to apply by **October 16, 2024**.
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**Equal Opportunity Statement:**
Sunway Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
