We are looking for a highly dedicated and team-oriented individual to join our management team.
Our fast-growing operation is seeking a self-motivated individual with a vast knowledge of Office management, accounting/finance.
This position would report directly to the finance manager.
We would accommodate a hybrid work schedule with a minimum requirement of 3 days per week in the office.
This is a key role within our organization, and you will have the opportunity to make a significant impact on our expansion success.
Skills:As our finance/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes.
Your responsibilities will encompass a wide range of tasks, including:
Financial Management:Accurate record-keeping using Foundation Software, SharePoint, Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations.
Document Organization:Managing and organizing cost-control documents, contracts, and vital records.
Stakeholder Communication:Effectively communicating with customers, subcontractors, and vendors.
File Management:Organizing and maintaining files using SharePoint Workspace.
Cost Coding:Collaborating with Project Managers to manage cost coding of timecards and project costs.
Payroll Processing:Managing employee timecards through Foundation and processing payroll.
Accounts Management:Managing accounts payable and accounts receivable, providing regular reporting.
Expense Management:Maintaining and organizing scanned receipts and handling expense reimbursements.
Job Tracking:Maintaining organized logs of all current jobs for tracking and costing purposes.
Reporting:Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
Invoicing:Generating client invoices and managing vendor and subcontractor invoices.
Education and Experience:Previous experience in a professional office environment.
Minimum 2 years of experience in finance.
Excellent written and verbal communication skills (English), with the ability to collaborate with team members and stakeholders.
Bachelor's degree in finance or accounting preferred.
Proficiency with Foundation is preferred, but not required.
Ability to work in a team environment.
Strong communication skills and the ability to meet deadlines.#J-18808-Ljbffr