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Posted 4 hours ago • Closing 4 Feb 2025
Job Responsibilities:Support developing, updating, and implementing pertinent and efficient financial, administrative and human resources procedures.
Guide, monitor and safeguard the preparation and implementation of proposals' and Projects' Budgets in close collaboration with assigned Project Managers, including elaboration of budget forecasts, comparison of expenditures vs approved budget and preparation of adjustments as necessary and follow ups of expenditure invoicing payments.
Prepare Projects' Quarterly budget forecasts in close collaboration with the Project Managers.
Monitor staff timesheet keeping, and allocation of salary costs to Project and other budgets.
Prepare, implement and monitor procurement procedures and contracts with experts and providers.
Monitor the contractors' invoices against the goods and services provided by the contractor and approved by assigned officers.
Prepare and monitors payments of contractors' invoices.
Produce monthly liquidity reports and monthly payment obligations.
Monitor accounts and payment to vendors and individual contractors for services.
Support update of the project management and accounting software regularly.
Prepare quarterly and annual financial reports.
Guide and assist Project Managers in preparation of financial reports per project.
Plan, secure and carry out timely monthly/annual reconciliations of the Secretariat and project accounts.
Continuously improve the administrative and financial procedures and routines.
Cooperate with Auditing Bodies, including for providing information and files during inspections.
Respond to enquiries and provide information and advice to project staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements ensuring consistency in the application of rules and procedures.
Support establishing and maintaining procedures and feedback systems needed for human resources management.
Other duties as assigned by the Managing Director.
Minimum Requirements:University degree or similar further education in business administration or finance.
At least 10 years of professional experience in accounting and finance, including on projects' budget management (design, implementation and monitoring).
At least 3 years in a related senior post.
Experience working in/with developing countries and/or international business is an advantage.
Strong interpersonal skills and integrity.
Effective communicator both verbally and in writing.
Reliable, valuing the importance of timeliness and accuracy.
Excellent organisational capacity and resourcefulness.
Advanced user of Windows and MS Office programs.
Excellent command of spoken and written Bahasa Malaysia and English.
Additional Benefits:Performance Bonus
EPF / SOCSO / PCB
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