Job Title: Office Administrator Reports to: Manager or General Manager/Director of the Company Job Description The Office Administrator will manage the day-to-day administrative operations of the company, ensuring that all office tasks are completed efficiently and effectively. The successful candidate will be highly organized, detail-oriented, and able to work independently with excellent time-management skills.
Key Responsibilities and Duties Perform daily office administrative tasks which include documentation, filling, correspondences, coordinating, calculation & following up on pending matters. Manage office operations by maintaining procedures for filing systems, record-keeping, invoicing/bookkeeping/delivery order generation Handle incoming calls and correspondence (e-mail/mails), route messages to appropriate members within organization. Perform general office duties such as ordering supplies/equipment/Material handling items/books etc., maintaining inventory levels/sub-inventory modules in company's databases Compile, prepare and check expenses/monthly claims for company's staff especially for Technical Advisor team members and Management. Distribute information inside/outside company; maintain confidentiality of sensitive corporate/personal documents written/spoken communication lines/etc. Schedules appointments/meetings/visitations using online meetings software like MS-Teams/Zoom based on locations/time zones across different regions around world at times beyond normal working hours requiring overtime-adjustments. Make travel arrangements when required including booking flights/hotels/cars/car rents/visa/work permit applications etc., coordinate itineraries during business trips/participation in conferences/events/seminars involving cross-functional teams' interactions to assist related department staff persons' coordination Collaborate with IT department to ensure smooth functioning of office equipment and technology. Manage office budget by tracking expenses, negotiating contracts with vendors, and finding cost-saving measures where possible. Provide administrative support to upper management, peers and other teams as required and any other tasks as directed by the management for the office's effective operation. Job Qualifications and Requirements Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent. At least 5 year(s) of working experience in the related field is required. Very good command (written, spoken) of language(s): Bahasa Malaysia, English Team player and have a pleasant mannerism and outlook. Required Skill(s): Computer literate. Competency in Microsoft including Word, Excel, Powerpoint and Outlook Benefits Competitive salary will be offered to commensurate with your experience. Opportunities for professional development and advancement within the company. A supportive and collaborative work environment where your contributions are valued and recognized. Free Accommodation maybe provided to outstation employees, subject to availability (if requested)
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