Senior/Tenancy Admin Executive, Leasing

To maintain a tracking database of all portfolio leasing mattersCheck, and edit master tenant listing before account department proceed to generate rental billingTimely highlighting of delinquent receivablesResponsible for preparing Payment Requisition Form (PRF) for invoices relating to Leasing departmentResponsible for preparing/update the cash budget (to prioritise urgent matters) on monthly basis to Finance for approval before payment processingResponsible for bi-monthly meeting of minutes taking and clean up the ad-hoc updates by colleagues before presenting for the next meetingIssue reminder letters to tenants for any outstanding tenancy mattersPrepare monthly master tenant listing report / outstanding reportPrepare Letter of Offer (LOO) and liaise with solicitors for Tenancy Agreement.Monitor critical dates such as expiry dates, options to renew, termination, etc.Handle inquiries, tenant communications regarding leasing issues.Follow-up on the status of work orders issued.Inspect final work done on site, if necessary.Coordinate joint inspection between operation fit-out team and tenants prior to the handover and takeover.Prepare refund / forfeiture / write-off forms for Management's approval / submit to account dept.Liaise with respective building management (JMB/JMC/MC) on complaints and disputes/issues raised by tenants to ensure that appropriate courses of action have been taken.To support and assist to check all reconciliations done against all reports (collection report to be reconciled with outstanding report, aging analyst report and tenant ledger summary report).Undertake any other relevant duties as requested.