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Administrative Assistants (Administration & Office Support)
Full time
About the role
Share Registrar Assistant Executive / Administration Service Coordinator are generally responsible for maintaining the share registry and all share registration work for public listed companies, which includes routine and corporate exercise work. This role also encompasses work in relation to the handling of virtual general meetings for public listed companies, which includes verification of participants, audio visual coordination and vote management, and scrutineering work.
What You Will Be Accountable For
Maintaining the Register of Members of public company clients in compliance with the Companies Act 2016, the Listing Requirements of Bursa Malaysia Securities Berhad and/or the rules of Bursa Malaysia Depository Sdn Bhd, including the provision of public access to the Register of Members.
Communicating with public company clients, shareholders, members of the public, Bursa Malaysia Securities Berhad, Bursa Malaysia Depository Sdn Bhd, stockbrokers or financial institutions relating to the shares of public company clients.
Processing and registering share transfers and the splitting and consolidation of share certificates.
Advising on share registration matters in connection with any corporate restructuring or exercises involving the shares of the Company.
Handling all corporate exercises including Bonus Issue, Rights Issue, Offer for Sale, Restricted Offer, Placement of Shares, Capital Distribution and Repayment, Capital Reduction, Sub-Division or Consolidation of Shares, Share Exchange, General Offer/Conditional Voluntary Offer, Compulsory Acquisition, Scheme of Arrangement, Debt Restructuring, Privatisation, Exit Offer, Mergers and Acquisition and others.
Generating shareholders' equity structure reports to the Board of Directors, Department of Statistics, Bursa Malaysia Securities Berhad or other regulatory bodies.
Generating tailor-made reports to track share movement.
Assisting in the management of Employees' Share Scheme.
Distributing dividends and other pay-outs to shareholders.
Despatching Annual Reports, Notice of Meetings, Circulars and other documents for notification to shareholders.
Preparing for and conducting virtual general meetings (AGM/EGM) including coordination of audio visual and live streaming work.
Verifying and reporting on attendance at meetings of public companies, whether virtual or physical, and process shareholder votes.
Acting as scrutineers for polling.
What we're looking for
Minimum 2 years of experience in a similar administrative or customer service role, preferably within the financial services or share registration industry.
Strong organisational and time management skills with the ability to multitask and prioritise effectively.
Excellent communication and interpersonal skills, with a proven track record of providing high-quality customer service.
Proficient in using office software such as Microsoft Office suite, with the ability to quickly learn new systems and applications.
A keen attention to detail and the ability to maintain accurate and up-to-date records.
A team player with a positive attitude and a willingness to contribute to the overall success of the organisation.
What Do We Provide You To Succeed In This Role
History of Excellence:Join a team with a proven track record of success.
Mentorship from Industry Leaders:Gain invaluable insights and knowledge from some of the top professionals in the field.
Vast Industry Knowledge:Dive into a wealth of experience in your field.
Comprehensive Training and Development:Enjoy ongoing training to help you reach your full potential.
Open Communication Culture:Experience a collaborative environment where your voice matters.
On-the-Job Training:Receive practical training while working in a stable and established company.
Fun Company Events:Look forward to exciting activities like company trips, team building, annual dinners, birthday celebrations, and sports events!
Health and Wellbeing:Benefit from medical, optical, dental, wellness, and life insurance.
Bonuses and Promotions:Enjoy opportunities for bonuses and promotions based on your performance.
Prime Office Location:Work in a convenient office next to the MRT station in Pusat Bandar Damansara, adjacent to Pavilion Damansara Heights Mall.
Flexible Working Hours:Enjoy a flexible schedule to balance your personal and professional life.
About us
Securities Services (Holdings) Sdn. Bhd., alsoknown as "SS", was founded in 1977. We are one of the pioneers and leading management companies and corporate service providers in Malaysia, specialising in the provision of corporate secretarial, share registration, payroll and accounting services.
We are growing our business units and looking for young and aspiring candidates to join us. For those who are seeking new challenges or career switches, SS provides the right platform for the dream job. At SS, we believe in the importance of empowering our people to be leaders at all levels. We'll give you the freedom to bring your whole self to work and be part of a team where all voices are heard, that genuinely cares for you, and where your contribution is appreciated.Join Us and Grow with us. Realise your potential!
Apply now for this exciting opportunity!#J-18808-Ljbffr