Job Description
1. Accounts Receivable (AR):Provide backup support for Accounts Receivable (AR) when needed.
Perform credit block check and release.
Update prices as necessary.
Create new delivery addresses as required.
Resolve price variances efficiently.
Handle any ad hoc tasks that arise.
Arrange collections for cheques from approximately 2-3 customers who are still using this payment method.
Search for hardcopy invoices and delivery orders upon customer request.
Upload customer invoices and delivery orders to B2B portals.
Set up staff purchase accounts when there is any new staff joining.
2. Accounts Payable (AP):Assist in the setup of new suppliers or any update for existing suppliers.
Manage inquiries from suppliers regarding payment status, purchase orders, and remittance advice.
Provide support to colleagues' inquiries.
Arrange urgent payments when necessary.
Follow up on supplier invoices to ensure accuracy and prompt payment.
3. Fixed Assets:Provide email confirmation to shared service by checking fixed assets listings and depreciation on a monthly basis.
Assist with project accounting creation (CER), asset capitalization & asset retirement from time-to-time basis.
Reclassification of asset expenses (if applicable).
4. Intercompany (IC) Cross Charge:Prepare IC form and upload to system (Kissflow):
ANZ (Sales Coordinator)
MEAL HK (Indirect Procurement)
Senior Accountant (NGF)
MEBV (CP Contract staff)
MEBV (CP Permanent staff 1)
MEBV (CP Permanent staff 2)
SING (C&B) – quarterly
SING (C&B) – monthly
First level screening for IC form prepared by shared service:
APXP (Sales team)
Japan (20% for Distribution Overhead lead)
EMEA team
Replenishment Team
Update cross charge tracker & RPT transaction listing.
5. Other Responsibilities:Download staff claims supporting documents for record keeping.
Download & email out staff claims supporting documents to respective team.
Download reports on a weekly basis including trial balance and general ledger.
Manage various trackers:
Tracking of SG office rental
Tracking of SG expenses (which mainly consist of C&B and staff claims)
Tracking of courier charges
Tracking of 3008 (Distribution Overhead) cost center spent
Tracking of Travel & Entertainment (T&E)
Tracking of Sales Adjustment (SA)
Tracking of Advertisement and Promotion (A&P)
Assist with balance sheet reconciliation and provide supporting documents.
6. Closing Tasks:Refresh close package on a daily basis during closing week.
Manage sales recognition working file.
Process monthly closing JV including SA alignment accrual, A&P alignment accrual, Intercompany (RADC) CN, Prepayment charge out, Accruals etc.
Process transaction wizard if needed.
Manage A&P tracker to ties back to GL & Open PO.
Manage SA tracker to ties back to GL.
Analyze the variance compared to forecast & prior year.#J-18808-Ljbffr