JOB DESCRIPTION
Job Title:Admin & Account Assistant
Department:Property Management
Location:Butterworth, Penang
Job Type:Full time
Employment Status:Permanent
Overview
We are looking for a talented and experienced Admin & Account Assistant to join our team. The ideal candidate will have a strong understanding of the property admin & accounting system.
DUTIES & RESPONSIBILITIES
To generate monthly/quarterly invoices for Service Charges, Sinking Fund and other miscellaneous charges in advance.
Ensure that the invoices are sent/posted/emailed to the owners in advance (before the billing date).
To send/email/post quarterly statements of accounts to the owners.
To issue official receipts for payment received from owners based on emails from owners/online bank statements/walk-in owners/tenants.
To monitor collections of Service Charges and Sinking funds and to issue reminders to defaulters on a timely basis. To follow up with phone calls or WhatsApp messages.
To ensure follow-up action is taken on a timely basis (with the JMB/MCs consent) if defaulters fail to respond i.e. deactivating access cards/publishing a shame list on the notice board.
To follow up scheduled installment payments with defaulters if any agreed/approved by the JMC.
To generate payment vouchers and to upload the payment in online banking on a timely basis for the Building Exec to check and verify.
Coordinate and liaise with the Head Office Accounts Department.
To do proper controls for stock/stationeries.
To handle general administration and typing.
To liaise with suppliers/contractors and obtain quotations as documentary support for work orders.
Attend meetings and prepare reports/memos if necessary.
To assist the Building Manager/Building Executive in completing another relevant management task.
Any other related tasks or works assigned by JMB/JMC from time to time.
QUALIFICATIONS & JOB REQUIREMENTS
Possesses at least a Degree in Real Estate Management or a Diploma in Accounting, Degree, Professional Certificate, or equivalent.
Minimum of 2 years of relevant working experience.
Proficient in MS Office and computerized accounting environment.
A fast learner and willing to learn new tasks given.
Excellent interpersonal and communication skills, able to work with all levels of staff.
Proactive, independent, meticulous, attention to detail & under pressure within tight deadlines.
English fluency is a must.
BENEFITS
Competitive salary and benefits package.
Opportunity to work with a fast-growing company.
Challenging and rewarding work environment.
Opportunity to make a real impact on the company's success.
APPLY ONLINE:Click the link to apply online:https://sepadu.my/jobs
ENQUIRIES:WhatsApp to+60197072330
Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.#J-18808-Ljbffr