Are you a highly organized and detail-oriented individual with a passion for managing administrative tasks and handling financial records? We are seeking a skilled Admin cum Accounts Clerk to join our team and provide invaluable support to our organization. If you excel at multitasking, have a keen eye for numbers, and thrive in a fast-paced environment, we would love to hear from you!**Responsibilities**:- **Administrative Support**: Handle day-to-day administrative tasks such as managing correspondence, preparing notices, maintaining office supplies, and assisting with general office operations.- **Bookkeeping and Accounting**: Maintain accurate financial records, including accounts payable and receivable, invoicing, expense tracking, and reconciliations. Ensure compliance with accounting standards and company policies. Follow up on residents' late payment, i.e. calling & sending a reminder, preparing documentation for the tribunal proceedings, and following up on court cases. Ensure the contractors are getting their payment on time.- **Data Entry**: Accurately enter financial and administrative data into the company's systems (ie Condo Master system, access card system), ensuring data integrity and confidentiality.- **Record Maintenance**: Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.- **Communication**: Assist in communicating with residents, vendors, local authorities and internal team members to facilitate smooth administrative and financial processes.- **Financial Reporting**: Generate regular reports on financial transactions, outstanding balances, and other relevant financial metrics to aid decision-making processes.- **Assistance to Management**: Provide support to management in various tasks, including preparing presentations, reports, and conducting research as required.**Requirements**:- **Educational Background**: A high school diploma or equivalent qualification is required. Additional education in accounting, finance, or business administration will be a plus. Fresh graduates are welcome to apply.- **Proven Experience**: Previous experience in administrative and accounting roles is preferred. Familiarity with bookkeeping principles, financial software, and administrative procedures will be advantageous.- **Organizational Skills**: Exceptional organizational abilities to manage multiple tasks and deadlines efficiently.- **Attention to Detail**: A strong eye for detail to ensure accuracy in financial records and administrative tasks.- **Computer Proficiency**: Proficient in using MS Office suite (Excel, Word, and Powerpoint) and accounting software. Experience with Condomaster is a plus.- **Communication Skills**: Excellent verbal and written communication skills, especially in _English_, to interact with residents and team members effectively.- **Integrity**: Demonstrated ability to handle sensitive and confidential information with the utmost integrity and professionalism.- **Adaptability**: Ability to adapt to changing priorities and take on additional responsibilities as required.- **Problem-Solving and Conflict Resolution**: Demonstrated ability to identify and resolve issues that may arise during administrative and financial processes. A proactive approach to handling challenges and conflicts within the workplace is essential.- **Dealing with Difficult Clients**: Experience or capability in managing interactions with difficult clients or challenging situations with professionalism and diplomacy.**Job Types**: Full-time, Contract, Fresh graduateContract length: 12 months**Salary**: RM2,200.00 - RM2,300.00 per month**Benefits**:- Health insuranceSchedule:- Day shiftSupplemental pay types:- Performance bonusAbility to commute/relocate:- Batu Ferringhi: Reliably commute or planning to relocate before starting work (preferred)**Language**:- English (required)
