We are looking for a dedicated and detail-oriented Admin and Human Resource Assistant to join the Yolo's Group of Companies. In this role, you will be responsible for handling various administrative and HR tasks.
The Admin and Human Resource Assistant will primarily support the administrative functions of the organization, dedicating 60% of their time to administrative tasks and 40% to assisting with HR-related duties. This role is crucial in ensuring smooth office operations and supporting HR tasks as needed.
Key Responsibilities:
Administrative Support (60%):
-Work directly with the Directors in coordinating schedules, and handling communications.
-Manage incoming and outgoing communications, including emails, phone calls, and mail.
-Organize and schedule meetings, appointments, and events, including preparing agendas and recording minutes.
-Maintain well-organized and current filing systems, both physical and digital.
-Assist with travel arrangements, claims and expense reports for staff.
-Conduct general clerical tasks such as photocopying, scanning, and faxing.
-Ensure the office is tidy, organized, and conducive to productivity.
-Aid in the preparation of reports, presentations, and other documents.
-Help coordinate company events and activities.
Human Resource Support (40%):
-Aid in the recruitment process, including job postings, interview scheduling, and candidate communication.
-Help maintain accurate and compliant employee records.
-Support the onboarding process for new hires, including preparing materials and coordinating orientations.
-Assist with the administration of employee benefits and respond to related inquiries.
-Assist with maintaining and communicating HR policies and procedures to staff.
-Aid in tracking employee attendance, leaves, and other HR-related metrics.
-Provide general support in the HR department in managing employee relations issues and other HR tasks.
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; Requirements:- Qualifications:
-Education: Diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
-Experience: Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant is a bonus but not necessary.
-Required language(s): English, Bahasa Malaysia, Mandarin is optional but preferred
Skills:
-Excellent written and verbal communication skills
-Attention to detail and problem-solving skills
-Excellent time management skills and ability to prioritize work
-Strong organizational skills with the ability to multi-task
-Ability to handle sensitive information with confidentiality
-Able to work independently, responsible and self-motivated
-Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular) is preferred
-Fresh graduates are encouraged to apply; Candidates with at least a year in Admin duties will be the priority
What we offer:
We offer a competitive remuneration package commensurate with your work experience,?where you'll be rewarded for your individual and team performance. Plus, we offer:?
- Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.