Admin Assistant (IKEA Food), IKEA CherasFull-time
Department: Food & Restaurant
The IKEA vision is to create a better everyday life for the many people.
We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them.
We operate in Singapore, Malaysia, Thailand and Philippines – and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region.
We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA.
We also develop, own and operate Shopping Centres that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans.
We work towards making sustainability a natural part of our everyday work.
We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment.
Responsibilities:
Securing the correct flow of ordering, goods receiving and invoices.
Registration of orders and securing order confirmation.
Registration of delivery notes.
Secure matching of delivery notes against order documents and take actions upon deviations.
Registration of waste.
Registration of transfer in/transfer out documents (internal stock adjustments) as well as the proper handling of associated costs.
Coordination of regular stock counts (delegate counters and prepare necessary paperwork).
Ensure that inventory management is performed in the most efficient way according to IKEA's processes (such as handheld devices etc.).
Identify stock deviations and alert management in order that proper actions are taken.
Registration of stock corrections when required.
Ensuring that invoices match the delivery note, identify deviations and alert management in order that proper actions are taken.
Be the control person against the orderer of goods, according to the 4 eyes principle.
Control point for all IKEA Food invoices before submission to Finance/accounting department and checking all mandatory requirements.
Invoice coding on IKEA Food invoices according to book-keeping demands.
Register approved credit notes in the system.
Timely and correct registration of activities.
Ensure correct financial handling of stock.
Secure that proper end of period reports are existing.
Cooperate with country Business Analyst to secure the correct setup of local articles, promotions and combos, prices etc.
Providing the management with business information such as regular and ad-hoc reports, KPIs, activity follow-ups.
Identify articles requiring inventory spot-checks and coordinate the spot-checks.
Support management with monthly accrual process.
Carry out all actions in accordance with local laws as well as IKEA internal rules and guidelines.
Qualifications:
Proficient in MS Office, especially Excel and PowerPoint.
Familiar with local legislation on the importation of food products.
A basic understanding of store IKEA Food operations.
Good coordination and communication skills.
Good attention to detail and the ability to prioritize and organize individual duties in order to make the most efficient use of time available.#J-18808-Ljbffr