Job Description KEY RESPONSIBILITIES To assist HOD with the FM budget and expenses (OPEX & CAPEX) Responsible for administrative works, document systemization and upkeep.
To attend POI meeting and discussion with the respective department when it deems necessary.
Maintain / update reports, files and records.
To assist the FM team as and when it deems necessary.
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
To assist in preparing monthly / weekly / yearly report.
To initiate, track and follow up on insurance claims.
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department.
To manage the FM storeroom and stocks when needed.
Arranging meetings, preparing agendas, and taking minutes.
Maintain and order office supplies.
Receive invoices and review for accuracy.
To carry out any other duties instructed by the management from time to time.
Qualifications At least SPM/STPM OR Diploma Holder Relevant training or courses that related to administrative course, i.e.
office management, etc Possess at least 1 or 2years' experience in administrative work. Additional Information Motivation: Passionate about growing business and people together Enjoy meeting customers and helping customers by providing effective solutions Strong sense of achievement in change management A desire for continuous improvement A desire for keeping everything organised and structured Knowledge: Written communication Verbal communication Organization Time management Attention to detail Microsoft Outlook, Word, Excel and PowerPoint Calendar management Typing correspondence Managing account for metering system Producing reports Capabilities: Communication Proficiency Analytical & Problem Solving Pleasant Personality Interaction & Interpersonal Skills Ability to remain calm under pressure Negotiation and manage people expectation Accurate data and getting the finer detail right Demonstrate fast, efficient and accurate typing skills Able to format documents appropriately and accurately, and adjust the content according to the task Teamworking