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Proactively responsible to provide support to all employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the company and others are positive and productive.
ResponsibilitiesInvoicing
- Manage and ensure the record accuracy of new/existing customer database.
- Ensure the accuracy of pricing information to improve financial reports and empower the company to develop future planning.
- Ensure the accuracy of invoicing and related sales documents and data entry.
- Minimize the occurrence of bad debt customers by proactively informing them about outstanding amounts and encouraging timely payment.
Office Supplies
- Assist in implementing safe and quality handling practices for food products by facilitating the provision of sufficient Personal Protective Equipment (PPE) for food handlers.
- Assist personnel in the proper distribution of chemicals for tools, equipment, facilities, and workplace cleaning purposes.
- Mitigate the risk of chemical misuse by ensuring that chemicals are stored in designated areas and used correctly.
- Facilitate smooth task execution for all personnel by ensuring they have an adequate supply of stationery.
Administrative Duties
- Handle basic office tasks, such as filing, phone calls, and data entry.
- Assist in organizing and scheduling appointments, meetings, and events.
- Implement visitor screening and directing processes to efficiently guide visitors to the appropriate person in charge.
- Collaborate with the Maintenance Team/Cleaner to ensure the company's facilities and building are well-maintained.
- Liaise with IT vendors to ensure the company's computers are functioning well.
- Monitor and ensure that business licensing, permits, and vehicle road tax are up to date.
- Contribute to the development of potential customers by collaborating with team members to prepare requested sample products and ensuring meticulous documentation of the process.
- Efficiently manage the sending or receiving of parcels or documents, directing them to the appropriate recipient.
- Coordinate with the storekeeper and engage with recycling vendors to maintain a consistently spacious recycling area.
Human Resources Duties
- Assist in developing company policies, procedures, and business ethics codes, ensuring they are communicated and implemented.
- Administer and liaise with relevant government departments, such as KWSP, PERKESO, and HRDF, on statutory matters.
- Manage the recruitment process, including job postings, screening resumes, arranging interviews, and onboarding new employees.
- Assist in maintaining personal records like employment contracts, permits, attendance, and leave.
- Handle the foreign worker's permit renewal process.
- Maintain and update employees' leave records (Annual Leave, Unpaid Leave, Sick Leave, Absenteeism) and ensure the accuracy of payroll calculations for timely release.
- Organize in-house training programs and keep all training records up to date.
- Assist in managing and administering employee benefits programs.
- Provide support to other staff, fostering a culture of continuous improvement and collaboration in the working environment.
- Prepare and submit HR-related reports to management, including headcount, turnover, and training metrics.
Cross Functional Team
- Execute assigned duties and responsibilities in collaboration with cross-functional teams.
Others Record Keeping
- Enhance operational efficiency by ensuring that all documents are in order and regularly updated.
- Assist in establishing a traceability system to ensure all required documents are organized and in compliance.
CompanyWith over 20 years of experience, Tehki Food is a local manufacturer of dry noodle products.
From our humble origins handcrafting noodles in a simple home kitchen, we have since grown to meet our customers' needs while maintaining the best quality in dry noodles.
Our products are made with natural ingredients, with a preference for organic and non-artificial ingredients.
Combining technological innovation, our heritage, and keeping up with modern times, our dry noodle products maintain their traditional taste while satisfying our customers' palates.
With the support of our happy customers, in 2011, Tehki Food Manufacturing Sdn Bhd was formally established.
Today, Tehki Food is a home-grown and well-established Malaysian SME that supplies delicious dry noodle products to countries across Asia.
Mission:
Produce delicious and nutritious noodles for consumers in a high-quality manner!
Vision:
A better choice of staple food for consumers worldwide!
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