Job Responsibilities: Policy Implementation Oversee and ensure compliance with company policies and procedures across the organization.General Administrative Support: Manage emails, attending to visitors and other correspondence in a professional and efficient manner. Develop office policies & protocols for employees to adhere. Provide administrative support to executives and teams, including travel arrangements, meeting coordination, and project management. Managing meeting arrangement, including scheduling, notifications, minute-taking, and tracking resolutionsApplication of relevant business licenses. Oversee facilities management, including office cleanliness, equipment maintenance, and coordinating necessary repairs.Manage utilities (electricity, water, internet, phone services) and ensure timely payments to avoid service interruptions.Oversee the issuance and tracking of access cards, ensuring adherence to security protocols.Procurement: Manage and replenish pantry supplies (groceries) and office supplies/essentials (stationery, equipment, tools and furniture). Research and vendor selection based on price, quality and delivery options. Ensuring orders are placed within budget guidelines, track orders and follow up on deliveries. Assets Management: Hostel Management including but not limited to staff check in/out, rules and regulations, rental management and etc.Stock check and manage Company AssetsEvent Coordination: Coordinate and arrange office events (eg: team building, festive celebration, annual dinner and dance and etc.) including decorations, vendor management & payment, catering arrangements.Personal Assistant to Managing Director: Manage the Director's calendar, schedule appointments, and ensure the schedule is followed and respected.Serve as a liaison between the Director and other departments, ensuring smooth communication and collaboration.Handle all personal tasks as assigned by the Director with confidentiality and efficiency.Job Requirements: Min Diploma or Bachelor's degree in Human Resources, Business Administration, Certified Human Resource Manager (CHRM), SHRM Certified Professional (SHRM-CP), or related field. An MBA or Master's degree is a plus. 6-8 years of proven experience as anAdmin Manager or similar role, with PA experiences.Excellent communication and problem-solving abilities.Ability to work in a fast-paced environment and adapt to changes.Able to meet the deadlineStrong communication, conflict resolution, empathy, leadership, and adaptability skillsRequired language(s): English, Bahasa Malaysia & Mandarin (compulsory as to liaise with china counterpart)Preferred Qualifications: Experience with ISO ********