**Job Title:** Administrative Associate
**Company:** UMW Holdings Berhad
**Location:** Johor Bahru, Johor, MY
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 0
**Job Description:**
UMW Holdings Berhad is seeking a dedicated and driven Administrative Associate to join our dynamic team in Johor Bahru. As an entry-level position, this role is an excellent opportunity for individuals looking to kickstart their career in administration within an innovative and rapidly evolving environment.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to various departments within the organization, including managing calendars, scheduling meetings, and coordinating travel arrangements for team members.
- **Documentation Management:** Assist in the preparation and maintenance of documents, reports, and presentations. Ensure all documentation is accurate, up to date, and properly filed both electronically and physically.
- **Communication Coordination:** Act as a point of contact for internal and external communications, responding to inquiries promptly and professionally. Facilitate effective communication across various levels of the organization.
- **Data Entry and Management:** Input, update, and maintain data in various systems, ensuring accuracy and consistency. Generate relevant reports as needed for management review.
- **Project Assistance:** Support project managers with research, data analysis, and coordination of project activities. Contribute innovative ideas to improve project outcomes.
- **Office Supplies Management:** Monitor and maintain inventory of office supplies, ensuring that all necessary materials are readily available. Place orders as needed while managing budgets effectively.
- **Event Coordination:** Assist in planning and organizing company events, meetings, and workshops, managing logistics to ensure successful execution.
- **Problem Solving:** Proactively identify operational inefficiencies and suggest improvements. Leverage negotiation skills when dealing with vendors and suppliers to optimize costs and services.
**Requirements:**
- **Education:** A high school diploma or equivalent; Relevant post-secondary education is a plus but not necessary.
- **Experience:** No prior experience required; however, any exposure to administrative tasks, internships, or volunteer work is advantageous.
- **Dedication and Drive:** Must exhibit a strong commitment to quality and a proactive attitude toward challenges.
- **Soft Skills:**
- **Innovation:** A knack for creativity and willingness to think outside the box to enhance processes and outcomes.
- **Negotiation:** Demonstrates the ability to effectively negotiate with vendors and stakeholders to achieve beneficial outcomes.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office management software. Basic understanding of data management systems is preferred.
- **Communication Skills:** Excellent verbal and written communication skills in English; proficiency in Malay and Chinese languages is an asset.
- **Work Environment:** Ability to thrive in an energetic and rapidly evolving work setting, showing adaptability and a strong work ethic.
- **Remote Work Flexibility:** Understanding of remote work best practices and comfort with digital communication platforms.
**Benefits:**
- Remote work flexibility to support work-life balance.
- Company-provided equipment to facilitate your work tasks effectively.
- Visa sponsorship for qualified candidates to support your legal employment status.
**Application Deadline: ******** **
**Equal Opportunity Statement:**
UMW Holdings Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all backgrounds regardless of race, gender, disability, sexual orientation, age, religion, or any other characteristics protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
