**Job Title:** Secretary
**Company:** Malaysia Airlines Berhad
**Location:** Johor Bahru, Johor, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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**Job Description:**
Malaysia Airlines Berhad is seeking a dedicated and resourceful Secretary to join our team in Johor Bahru, Malaysia. This part-time position offers an opportunity to contribute to our mission of delivering exceptional service while supporting our employees in their personal and professional development. As a Secretary, you will play a vital role in managing administrative tasks and ensuring smooth operations within the office.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage and organize schedules, appointments, and travel arrangements for executives and staff.
- Prepare and edit correspondence, communications, presentations, and reports, ensuring accuracy and professionalism.
- Maintain organized filing systems, both electronic and physical, to ensure easy accessibility of information.
2. **Communication Management:**
- Answer and direct phone calls and emails professionally, responding to inquiries or escalating them as needed.
- Liaise with internal teams and external stakeholders to ensure effective communication and collaboration.
3. **Meeting Coordination:**
- Schedule, coordinate, and assist in meetings, including preparation of agendas, distributing relevant materials, and recording minutes of meetings.
- Follow up on action items from meetings to ensure accountability and completion.
4. **Data Management:**
- Assist in the collection and analysis of data for reporting and decision-making purposes.
- Maintain databases and ensure data integrity and confidentiality.
5. **Office Management:**
- Assist with day-to-day office operations, proactively identifying areas for improvement and efficiency.
- Manage office supplies inventory, placing orders as necessary to ensure all departments have what they need.
6. **Team Support:**
- Foster a cooperative environment by collaborating with team members and contributing to team goals.
- Provide support during team events and activities, enhancing team morale and engagement.
**Qualifications and Requirements:**
- **Education:** Bachelor's degree in Office Management, Business Administration, or a related field preferred.
- **Experience:** Minimum of 3 years of relevant administrative or secretarial experience in a corporate environment.
- **Technical Skills:** Proficiency in MS Office Suite (Word, Excel, PowerPoint), office equipment, and basic knowledge of project management tools.
- **Personality Traits:**
- Resilient: Ability to adapt to changing situations and overcome challenges effectively.
- Resourceful: Proficient in finding creative solutions to problems and seeking out information as required.
- **Soft Skills:**
- Teamwork: Strong ability to work collaboratively with diverse teams and build positive working relationships.
- Time Management: Excellent organizational skills with the ability to prioritize tasks and manage time effectively to meet deadlines.
**Benefits:**
- **Free Accommodation:** Comfortable lodging to support your convenience and well-being.
- **Joining Bonus:** An attractive financial incentive upon successful recruitment.
- **Company Equipment:** Provision of necessary tools and technology to facilitate your role.
**Working Environment:**
At Malaysia Airlines Berhad, we prioritize the growth and development of our employees. You will be supported in your personal and professional journey through training, mentoring, and opportunities for advancement.
**Deadline to Apply:**
Please submit your application by **September 19, 2024.**
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**Equal Opportunity Statement:**
Malaysia Airlines Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.
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We look forward to welcoming a new team member who embodies our values of resilience, resourcefulness, teamwork, and effective time management. If you are ready to take on this exciting opportunity, apply today!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
