**Job Title: Administrative Associate**
**Company: Petron Malaysia**
**Location: George Town, Penang, MY**
**Job Type: Part-time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Application Deadline: ******** **
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**Overview:**
Petron Malaysia is seeking a motivated and hardworking Administrative Associate to join our team in George Town, Penang. In this part-time role, you will provide vital administrative support that includes organizing and coordinating office activities, ensuring smooth operations, and contributing to the overall efficiency of our team. We are looking for a proactive individual with strong critical thinking skills and a commitment to teamwork.
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**Key Responsibilities:**
- **Administrative Support:** Assist in daily administrative tasks including scheduling meetings, managing calendars, processing correspondence, and maintaining an organized filing system.
- **Record Keeping:** Maintain accurate records of office transactions, meetings, and communications to support operational efficiency.
- **Communication:** Act as a liaison between team members, departments, and external partners; respond to inquiries in a professional manner and relay information accurately.
- **Data Management:** Enter and update data in various databases, ensuring accuracy and compliance with established procedures; generate reports as required.
- **Documentation:** Prepare and proofread documents including reports, presentations, and memos, ensuring quality and adherence to corporate standards.
- **Event Coordination:** Assist in the planning and organization of company events and meetings, including venue bookings, catering arrangements, and logistical support.
- **Office Inventory Management:** Monitor and manage office supplies; place orders and maintain inventory levels to ensure uninterrupted office operations.
- **Process Improvement:** Identify and recommend ways to improve administrative processes, enhance efficiency, and support team initiatives.
- **Training Support:** Collaborate with team members to develop training materials and assist in the onboarding process for new associates.
- **Professional Development:** Engage in ongoing learning and development opportunities, actively participate in training sessions, and apply acquired skills in daily tasks.
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**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field preferred, or equivalent experience.
- **Experience:** A minimum of 3 years of experience in an administrative role or related field, preferably in a corporate environment.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office management software and communication tools.
- **Motivated & Hardworking:** A self-starter who is able to work independently and manage multiple tasks efficiently.
- **Critical Thinking:** Ability to analyze problems, identify solutions, and make decisions based on sound judgment and critical thinking skills.
- **Teamwork:** Demonstrated experience working collaboratively in a team-oriented environment; ability to foster positive relationships with colleagues and external stakeholders.
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**Benefits:**
- Paid sick leave
- Training & professional development opportunities
- Travel opportunities for business tasks and professional growth
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**Working Environment:**
At Petron Malaysia, we foster a culture of ongoing learning and development, encouraging personal and professional growth. Our team is committed to creating an inclusive and supportive environment where every employee has the opportunity to thrive.
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**Equal Opportunity Statement:**
Petron Malaysia is an equal opportunity employer and seeks to maintain a diverse workforce. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.
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**How to Apply:**
Interested candidates should submit their resume and a cover letter detailing their qualifications and motivation for applying to [insert application email or link here] by the application deadline of ********** **.
We look forward to welcoming the next key member to our team at Petron Malaysia!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
