**Job Title:** Administrative Coordinator
**Company:** Petron Malaysia
**Location:** Kuala Lumpur, Kuala Lumpur, MY
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 2
---
**About Petron Malaysia:**
At Petron Malaysia, we are dedicated to providing our customers with innovative energy solutions and superior service. We pride ourselves on fostering a vibrant work environment where creativity, teamwork, and professionalism thrive. We are currently seeking a motivated and detail-oriented Administrative Coordinator to join our dynamic team in Kuala Lumpur.
---
**Job Summary:**
The Administrative Coordinator will play a critical role in supporting the daily operational functions of the organization. This position requires a resourceful and reliable individual who possesses strong organizational skills, emotional intelligence, and a keen attention to detail. The successful candidate will be responsible for managing various administrative tasks, facilitating communication, and ensuring seamless operational processes.
---
**Key Responsibilities:**
1. **Administrative Support:**
- Provide comprehensive administrative support to various departments, ensuring smooth daily operations.
- Manage schedules, appointments, and calendars for team members as needed.
- Prepare and maintain documents, presentations, and reports for meetings.
2. **Communication Management:**
- Act as the primary point of contact for internal and external communications.
- Draft and send professional correspondence, emails, and memos.
- Facilitate effective communication between departments and ensure follow-ups on action items.
3. **Data Management:**
- Maintain and organize electronic and paper filing systems to ensure easy access to information.
- Assist in the preparation of reports and presentations by collecting, analyzing, and summarizing data.
4. **Office Coordination:**
- Assist in coordinating office activities and events, including meetings, team outings, and training sessions.
- Order and manage office supplies, ensuring that the workplace is well-stocked and organized.
5. **Project Support:**
- Support project management efforts by helping coordinate project timelines, deliverables, and resources.
- Track project progress and assist with project documentation.
6. **Customer Relations:**
- Provide support to customer inquiries and ensure that customer service standards are met.
- Aid in resolving customer issues in a timely and efficient manner, demonstrating high emotional intelligence in interactions.
7. **Compliance and Procedures:**
- Ensure adherence to company policies and procedures.
- Assist in the preparation of compliance-related documentation as needed.
---
**Requirements:**
- **Education:** Bachelor's degree in Business Administration or a related field preferred. Equivalent work experience will also be considered.
- **Experience:** A minimum of 2 years of experience in administrative or coordination roles.
- **Personality Traits:**
- Resourceful: Capable of finding solutions and overcoming challenges effectively.
- Reliable: Dependable and trustworthy with a strong commitment to responsibilities.
- **Soft Skills:**
- Emotional Intelligence: Ability to recognize and manage one's emotions and those of others for positive interactions.
- Attention to Detail: An unwavering focus on accuracy and quality in all tasks.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- **Interpersonal Skills:** Strong communication and interpersonal skills with the ability to work collaboratively in a team environment.
- **Organizational Skills:** Excellent organizational skills with a strong ability to prioritize tasks and manage time effectively.
---
**Benefits:**
- Paid Time Off (PTO)
- Relocation allowance for qualified candidates
- Gym membership to promote a healthy lifestyle
---
**Working Environment:**
At Petron Malaysia, we strive to create a sense of joy and vibrancy within our workplace. We encourage a culture of positivity, team spirit, and continuous professional growth.
---
**Application Process:**
To apply, please submit your resume and cover letter outlining your relevant experience by the deadline of **September 19, 2024**.
---
**Equal Opportunity Statement:**
Petron Malaysia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all qualified individuals to apply for this position.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
