Job Title: Administrative Operations Manager
Location: Penang, Malaysia
Reports to: Branch General Manager / Management Team
Job Responsibilities: 1. Staff Management: • Manage staff attendance at the branch, ensuring accurate records of employee attendance.
• Assist with onboarding and offboarding processes to ensure smooth transitions.
• Address local issues for staff, including medical matters and visa processing.
2. Government Relations: • Establish and maintain strong relationships with local government agencies to ensure compliance with policies and regulations.
• Handle government-related affairs such as licensing, policy inquiries, and ensure smooth company operations.
3. Logistics Support: • Assist with daily administrative tasks for branch operations, including office equipment and supplies procurement.
• Provide administrative support to help employees adapt to local life and work.
4. Employee Welfare and Health Management: • Oversee and manage employee health programs such as medical insurance and health checks to ensure proper implementation of employee benefits.
• Assist employees in dealing with personal and family medical issues and provide relevant support.
5. Visa and Immigration Affairs: • Assist expatriate employees and their families with visa applications, renewals, and other related matters.
• Maintain contact with local immigration departments to ensure compliance with legal requirements for expatriate employees.
6. Other Tasks: • Support other administrative tasks or special projects as required by the company.
Job Requirements: • Education: Diploma or above, preferably in Administrative Management, Business Administration, or a related field.
• Experience: At least 3-5 years of administrative management or related work experience, with preference for candidates with government relations experience.
• Language Skills: Proficient in both written and spoken Chinese and English.
• Skills: • Familiarity with relevant laws, regulations, and procedures in Malaysia.
• Excellent organizational and communication skills, able to handle complex administrative tasks independently.
• Proficient in office software (e.g., Microsoft Office).
Salary and Benefits: • Competitive salary ranging from MYR 8,000 - 13,000 (depending on experience).
• Flexible working hours.
• Attractive employee benefits, including medical insurance.
Perks: • Flexible working hours.
• Opportunity for growth and career development in a dynamic work environment.
• The chance to work with a diverse and multicultural team.