Assistant Manager, Governance & Operations SectorThis job is Assistant Manager, Governance & Operations Sector. You might like this job because it involves managing procurement exercises, contract documentation, vendor evaluation, and maintaining department records and filing systems.
Full-Time
few days ago
Job DescriptionA. Competitive Bidding and Negotiation Exercise
Conduct procurement exercise (bid solicitation), prepare evaluation reports (bid analysis), procurement paper and act as a focal point on Procurement contract documentation.
Monitor and verify Competitive Bidding exercise which covers Competitive Bidding Invitation and Document; Competitive Bidding Briefing, Advertisement and Competitive Bidding submission opening.
Verify and validate the Technical and Commercial Evaluation report.
Conduct Techno-com Evaluation Meeting and present recommendation to committee for decision.
Prepare and present of Competitive Bidding/ Direct Negotiation approval papers to Approving Authority in accordance with Authority Limit.
Prepare and issue Letter of Intent (LOI) and Letter of Acceptance to successful bidder.
Conduct and coordinate and involve in negotiation when necessary / applicable.
Attend and present the proposal papers to the Approving Authority meeting when required/ applicable.
Assist Head of Department in realizing purchase cost reduction.
Attend cross division discussion/ planning/ meeting as and when required.
B. Contract Documentation and Execution
Coordinate the procurement contracts documents review with user, Finance, Legal and vendor(s).
Administer routine correspondence, memoranda and contract documentation to ensure timely and coordinated submittal.
Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure. Communicate contract policy and practice to internal business teams.
Ensure the contract review, approval and execution in accordance with corporate and/or business unit guidelines.
Prepare, organize and maintain contract records and files documenting contract performance and compliance.
C. Processing of Contractor's Bank Guarantee (BG)
Review and ensure the terms and conditions of the Bank Guarantee (BG) submitted by vendor/ contractor follows MIMOS format upon submission to Finance Dept. for signature.
Prepare document to release BG upon confirmation from user and PO Admin.
Request user to evaluate the respective vendor on the BG with regards to the related PO/LOA.
Visit vendor premise and activities (when required).
Monitor and ensure the discharge of Bank Guarantee (BG) in accordance with the procedures.
D. Periodic Report on Procurement Exercises
Prepare quarterly Competitive Bidding and Direct Negotiation reports to MIMOS Board.
Ensure the update of all procurement exercises details in Master Report on a timely basis.
Prepare relevant report when requested by Department, Division and Approving Authority such as MPPC and/or Sebutharga.
Visit to vendor premises and produce report based on selective or ad hoc basis e.g. vendor with issues.
Visit registered vendor when issuing Letter of Acceptance (LOA) (when required).
Visit and evaluate vendor to release Bank Guarantee (BG)
E. Maintenance and Administration of Dept. Record and Filing System
Maintain and administer dept. record and filing system for efficient and effective ID, retrieval and archiving.
Ensure availability and tracking of files and documents (including archived files) for prompt retrieval of information for any purposes, including audit review by Internal Audit.
F. Bid Opening Exercise
Attend, witness and verify the bid opening exercise process and documents.
G. Ad-hoc / Special Assignment
Undertake ad-hoc/special tasks and assignments as requested by the department.
Undertake vendor visit tasks as per instruction.
Job RequirementsProcurement Officer Responsibilities:
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Cost analyses, and reports.
Technical/Functional Skills:
Microsoft Office
Soft Skills:
Organizational skills
Attention to detail and proactive
Time management
SkillsProcurement Management
Strategic Procurement
Negotiation
Company BenefitsMedical Benefit:We provide a proper medical benefit to ensure the safety of our people.
Parking:Parking at TPM will be available for all staff.
Gym Coverage:We provide gym coverage for our people.
Leave (Annual & Medical):We provide the appropriate medical and annual leave for our staff to ensure their well-being.
Festive Celebration:Our culture encourages diversity and we celebrate every occasion!
Additional InfoCompany Activity:Last active - few hours ago
Experience Level:4 - 20 Years of Experience
Job Specialisation:General Project Management, Others, Procurement / Material Management
Company ProfileMIMOS was established to initiate research and development (R&D) in Microelectronics in 1985 under the Prime Minister's Department. Throughout its journey, MIMOS has evolved into the national Applied R&D Centre to be a catalyst of growth for the electrical and electronic industry and to realise the Nation's Information and Communications Technology (ICT) vision propelling Malaysia into a high-technology country.
Currently, MIMOS is a strategic agency under the Ministry of Science, Technology and Innovation (MOSTI) and a premier innovation centre in Semiconductors, Microelectronics, and ICT technologies, contributing to Malaysia's socio-economic growth through patentable technology platforms, products, and solutions. Since its inception, MIMOS has filed more than 2,000 patents in various technology domains and across key socio-economic areas driving Malaysia's digital transformation journey into the international arena, rebranding itself as MIMOS Global in 2022.
As a centre of research excellence, MIMOS R&D activities currently focus on Semiconductors for Future Electronics (CSFE), Microelectronics and Power Systems (CMAPS), Advanced Manufacturing for Future Industry (CAMFI), and Smart Nation technologies.
MIMOS continuously enhances its collaborations with existing strategic partners, explores new opportunities with potential partners, and develops new technology companies and business-oriented technology venture organisations. It will also continue to conduct applied research and development of advanced technology, explore the development of global technopreneurship, and cultivate an attitude of trust, innovation and high performance.#J-18808-Ljbffr