At Alcon, we are driven by the meaningful work we do to help people see brilliantly.
We innovate boldly, champion progress, and act with speed as the global leader in eye care.
Here, you'll be recognized for your commitment and contributions and see your career like never before.
Together, we go above and beyond to make an impact in the lives of our patients and customers.
We foster an inclusive culture and are looking for diverse, talented people to join AlconPOSITION OVERVIEW:The Associate II, Accounts Payable supports the Accounts Payable and / Travel & Expense processes of assigned businesses ensuring quality, timeliness and effectiveness.Associate II, Accounts Payable is responsible for invoice processing, reviewing, preparing and completing payments.
This includes control of expenses by receiving, processing, verifying and reconciling invoices, verification of financial data for use in accounts payable records, assembling invoices, maintaining copies of vouchers, invoices, periodic reports and other records as well as reconciliation of bank statements.KEY RESPONSIBILITIES:Service Delivery:Supports transitions and knowledge transferProvides services at expected levels with a clear customer service and escalates exceptionsCorresponds to internal and external inquiriesManage day-to-day activities (modules to be assigned):Accounts PayableProcessing of invoices using designated systemAttend and resolve supplier inquiries via emails and callsQuery handling for end –userPrepare daily help desk logReconciles processed work by verifying entries and comparing system reports to balancesCharges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entriesVerifies vendor accounts by reconciling monthly statements and related transactionsPays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase orders, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.Maintains accounting ledgers by verifying and posting account transactionsMaintains historical records by microfilming and filing documentsDisburses petty cash by recording entry; verifying documentationMonitoring cash balances daily; involvement in cash flow and cash requirements processMonitor and report on adherence to expense policy to managementTravel & ExpenseProcess accounting of advance paymentsTravel and Expense Claims including receipts processing and payment of claimsGeneral and Customer service including delegations, reminders and reportingQuery handling for end-usersEnsure compliance with policy and performing checksAttend and resolve employee inquiries via emails and callsSupport (EXTERNAL/INTERNAL) audit and compliance monitoring (timely retrieve needed receipt etc.
)Prepare monthly KPI reportComplianceEnsure all processes, policies and procedures are clearly defined, fully documentedNeed to updated Job Aid (SOP) timely?WHAT YOU'LL BRING TO ALCON:Education:Minimum: University degree, preferably Bachelor of Accounting /CommerceExperience Requirement:Minimum: Relevant experience with an outsourcing or financial service organization or supporting shared service functions are an advantage.
Fresh-graduated with correct mindset and behaviors are encouraged to apply.Languages:Required: Japanese (Written& Spoken)English (written and spoken)Specific Professional Competencies:Ability to work in strict deadlinesPositive attitude with a focus on continuous process improvementSOX knowledge and clarity about accounting internal controls/auditExcellent MS Office skills and SAP knowledge is an added advantageHOW YOU CAN THRIVE AT ALCON:Opportunity to work with a leading global medical device companyCollaborate with a diverse and talented team in a supportive work environmentCompetitive compensation package and comprehensive benefitsContinuous learning and development opportunities