Position Responsibilities -Develop and maintain a comprehensive database of technicians, vendors, and contractors.-Manage a resource directory of service providers, ensuring up-to-date contact information and offers.-Assist in updating the Preventive Maintenance handbook as needed.-Cultivate positive relationships with contractors and service providers.-Advocate for timely and cost-effective services, addressing any issues during delivery.-Monitor service statuses for outlets.-Ensure transparency in budget tracking for maintenance works.-Implement risk mitigation strategies to minimize disruptions.-Establish standard pricing guidelines for servicing and parts procurement.-Define quotation formats and submission timelines for maintenance projects.-Maintain accurate records of technicians, vendors, and contractors.-Update the resource directory regularly.-Stay informed about service activities and metrics.-Identify and mitigate potential risks to service delivery.-Ensure standard pricing and quotation processes are followed.-Prepare accurate cost estimates for maintenance and repair projects based on assessment and requirements.-Collaborate with stakeholders to establish budgets for maintenance works, ensuring alignment with organizational goals and financial constraints.-Monitor expenses throughout maintenance projects, ensuring adherence to established budgets and identifying cost-saving opportunities.-Analyze cost implications of different maintenance strategies to optimize spending and resource allocation.-Negotiate contracts with service providers, ensuring favorable terms and cost-effective solutions for maintenance services.-Collaborate with stakeholders to expedite the approval of quotations, escalate delays to management when necessary, and review quotation status and contractor issues daily. [Apply now at https://my.hiredly.com/jobs/jobs-malaysia-zus-coffee-job-contract-administrator-design-build-0]
Qualifications and Experience - At least Diploma/ Degree in Business Administrator/ Facilities Management/ Quantity Surveying/ Building Technology/ Engineering or its equivalent.-Have at least 1 - 2 years of contract, general construction estimating experience, financial experience, engineering experience, or related field.-Excellent negotiating and interpersonal skills.-Ability to organize, plan, and strategize.-Software excellent in Microsoft Office or Microsoft Project. Others will be advantage.-Can work with minimal supervision.-Must have excellent verbal and written communication skills.-Self-motivated, discipline and proactive with the ability to work independently. a Necessity, not a Luxury
