The External Expert Engagement Organization is GSK's central strategic capability to drive smooth, seamless and compliant engagement of Health Care Professionals (HCP), External Experts (EE) and Health Care Organisations (HCO) across the globe We are an integral part of GSK Commercial with the objective to lead and provide HCP/EE and HCO Engagement subject matter expertise, supporting the delivery of Promotional and Non-Promotional engagement programmes. The Engagement Specialist is responsible for fulfilling the engagement process as part of the enterprise operational service hub model ensuring that GSK engages HCP/EEs and HCOs for cross border and within country activities (e.g. Congress Sponsorships, Sponsorship of Third Party Meetings, GSK Standalone Meetings, Speaker programmes, Advisory Boards and Consultancies) efficiently and in compliance to all relevant global and local legal and regulatory requirements for contracting, payment and financial disclosure. Key Responsibilities1. Support specific core HCP/EE and HCO Engagement processes for GSK Pharmaceuticals and ViiV Healthcare. Maintain specific core Engagement processes specific to enterprise Health Care Organization, Health Care Professionals and External Expert requirements and aligned with GSK Code of Practice and relevant engagement policies and written standards.Deliver operational support services to support specific therapy aligned Health Care Organization, Health Care Professionals and External Expert engagements for local and cross-border/above country sponsored activity as required. Ensure customer queries are dealt with in a timely manner.Ensure Health Care Provider/External Expert travel is booked compliantly in line with GSK policy. Maintain documentation compliance and retention to required standards.Assist in the delivery of level 1 quality framework (checklists) and support of QA audits (level 2-3). Support a culture of continuous process improvements through regular end to end process reviewsProvide input into the design of appropriate training programmes and materials to support all staff training needs (e.g. e-learning modules, ways of working Navigator pages, process micro-sites, process flows, checklists). Ensure payments to HCOs are paid on time in accordance to GSK payment processes.Adhere to quality monitoring frameworks to assure senior management of the delivery of HCO payments and TOV activities in accordance with internal standards and external regulatory and legal requirements. Adhere to the governance and internal ways of working established in the EEE organisation. 2. Utilising existing systems tools and ways of working to enable effective, consistent and compliant delivery of Health Care Organization, Health Care Provider and External Expert Engagements. Maintaining and enhancing existing process to support the continued business, ensuring that both system and process remain fit for purpose within a changing external and internal environment.Why you?Basic RequirementsAbility to understand complex IT solutionsIntermediate Microsoft applications capability e.g. PowerPoint, Excel, Word etcAttention to detailFluent EnglishExcellent communication skills (both oral and written)Track record of success working and managing large teamsProven experience of leading and coaching direct reportsExcellent stakeholder management skillsExperience working in a diverse matrix environmentPreferred ExperiencePharma Industry experienceFluency in Mandarin (to support Mandarin speaking markets).Knowledge of R&D clinical development and/or medical affairsTechnical support specialists experienceProject Coordination/management experience.Ability to work effectively with stakeholders across multiple functions and geographies to deliver a consistent approach.Self-motivated; works as part of a highly matrixed global team.Why GSK?Why GSK? Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.Important notice to Employment businesses/ AgenciesGSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK.
