About the Role: Join the dynamic team at APOLLO FOOD INDUSTRIES (M) SDN. BHD. as an Executive Assistant, reporting directly to the Chief Operating Officer (COO). In this full-time role based in Johor, you will provide high-level administrative and executive support to the company's leadership. Your responsibilities will play a key role in ensuring the smooth operation and strategic direction of the organization.
Key Responsibilities:
Calendar Management: Organize and maintain the COO's schedule, including meetings, appointments, and travel arrangements. Coordinate both internal and external meetings, ensuring all preparation is completed.Communication Management: Act as the primary point of contact between the COO and internal/external stakeholders. Screen, prioritize, and manage incoming correspondence (emails, calls, etc.), and draft, edit, and proofread communications.Travel Coordination: Plan and coordinate detailed travel itineraries, including flights, accommodation, transport, and visa arrangements. Prepare travel expense reports and ensure timely reimbursements.Meeting Coordination: Organize executive meetings, prepare agendas, take minutes, and follow up on action points. Manage logistics for board meetings, conferences, and executive offsite events.Documentation & File Management: Maintain accurate records and files, ensuring documents are easily accessible when required. Assist with the preparation of reports, presentations, and briefing materials.Project Management Support: Assist in the planning and coordination of executive-level projects. Track progress on key initiatives and follow up with relevant team members to ensure timely completion.Event Planning: Plan and execute company events, both internal and external, as needed by the executive team.Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.What We're Looking For:
Education: Bachelor's degree in Business Administration or related field.Experience: Minimum of 5 years of executive assistant experience, preferably supporting C-level executives.Skills: Strong organizational, communication, and time-management skills. Proficient in Microsoft Office (Excel, Word, PowerPoint).Attributes: Detail-oriented, able to handle multiple tasks in a fast-paced environment, and able to work independently.What We Offer:
Competitive salary and benefits package.Opportunities for career development and advancement.Supportive and collaborative work environment.Work-life balance initiatives to promote employee well-being.About Us:
APOLLO FOOD INDUSTRIES (M) SDN. BHD. is a leading food manufacturer in the region, committed to delivering high-quality products and exceptional customer service. Our values of innovation, integrity, and teamwork guide our operations and drive our success.
If you're ready to take on an exciting new role and contribute to a growing company, we encourage you to apply now!